Boardroom Waiter & Events Assistant

Boardroom Waiter & Events Assistant Gilbert + Tobin Barangaroo Full-time, Onsite

Gilbert + Tobin is a leading firm founded in 1988, built on values of excellence, trust, respect, integrity, and good corporate citizenship. With over 500 lawyers, we are trusted by clients for our expertise in complex transactions, disputes, and regulation. Our partners are leaders in their fields, delivering high-quality legal advice and fostering learning opportunities. We are innovators in legal technology, committed to redefining value and service. Our open, merit-based culture attracts and inspires top legal talent, driving our ambition and rapid progress.

We are seeking a polished, enthusiastic, and highly professional Boardroom Waiter & Events Assistant to join our dynamic team. This client-facing role is suited for an individual who excels in a premium corporate hospitality environment and takes pride in delivering exceptional service standards. You will manage the client floor experience, coordinate internal and external events, and provide seamless Front of House support to clients, guests, and stakeholders within a top-tier legal environment. The successful candidate will demonstrate exceptional attention to detail, strong organisational capability, and the ability to anticipate client needs while maintaining discretion, professionalism, and composure in a fast-paced environment.

Key Responsibilities

• Boardroom & Client Floor Hospitality
• Oversee and maintain all client-facing boardrooms, meeting rooms, and hospitality areas to ensure they are presented to the highest standard at all times.
• Deliver premium food and beverage service for clients, partners, and internal stakeholders.
• Warmly welcome clients and guests, ensuring a seamless and professional experience from arrival through to departure.
• Anticipate client requirements and respond promptly and professionally to all requests.
• Coordinate meeting room set-ups, catering requirements, and presentation standards.
• Ensure all hospitality areas remain clean, organised, and fully stocked throughout the day.

• Events Assistance
• Coordinate and support internal and external firm events alongside the Events Host and wider team.
• Manage event logistics through the meeting room booking system (Condeco).
• Coordinate all event requirements including room set-up, catering, AV/IT requirements, and supplier liaison.
• Assist with event planning, menu selection, and beverage service.
• Ensure events are executed seamlessly and to a premium corporate standard.

About You

To be successful in this role, you will possess:

• Previous experience in corporate hospitality, boardroom service, concierge, reception, or premium client-facing environments.
• Exceptional personal presentation and professional demeanour.
• Outstanding communication and interpersonal skills.
• A proactive and service-driven approach.
• Experience coordinating corporate events.
• Strong attention to detail and excellent organisational skills.
• The ability to multitask and remain composed under pressure.
• A flexible and adaptable approach with the ability to work independently and collaboratively.
• Intermediate Microsoft Office skills.
• Experience using meeting room booking systems such as Condeco (preferred but not essential).
• Responsible Service of Alcohol (RSA) Certificate.

We are looking for someone who is passionate about delivering exceptional client experiences and understands the importance of professionalism, discretion, and five-star service within a corporate environment. This role is ideal for someone who enjoys hospitality but is equally confident managing high-level client interactions within a professional services setting.

What We Offer

• A supportive and flexible work environment.
• Top of market remuneration and a range of benefits including 26 weeks paid parental leave, additional annual leave, subsidised café and gym membership, end of trip facilities, exclusive retail discounts, social events, and more.
• Beautiful sunlit open-plan offices with panoramic views of the city and easy access to public transport, restaurants, cafes, and exercise facilities.

Additional Information

Please submit your interest via our careers website with a resume. We are committed to providing and maintaining a diverse and inclusive environment and a culture where everyone feels valued and empowered to contribute.