Accounts Officer at Wagga Trucks
Wagga Trucks is seeking an Accounts Officer to support the finance function's daily operations. This full-time, onsite position is located in Wagga Wagga and offers a salary of $70,000 – $85,000 per year.
Role Responsibilities
The core duties of this role encompass:
- Accounts Payable:
- Collecting and processing accounts payable.
- Gathering invoices from the dedicated email inbox and suppliers.
- Receiving invoices authorised by other departments.
- Accurately entering supplier invoices and maintaining supporting records.
- Filing invoices according to company procedures.
- Printing, reviewing, and reconciling supplier statements.
- Collecting, entering, and processing payments for fuel accounts.
- Completing supplier credit applications as required.
- Attaching invoices to statements and preparing payments for authorisation.
- Finalising authorised batch payments for both seven-day and monthly accounts.
- Processing seven-day accounts each Friday.
- Processing monthly accounts to be completed by the 10th day of each month.
- Accounts Receivable:
- Processing and following up on accounts receivable.
- Issuing debtor statements on the second business day of each month.
- Following up on overdue accounts and liaising with the Financial Controller for escalation when necessary.
- Preparing monthly overdue accounts reports for management.
- Sending credit applications to prospective customers, contacting references, and providing completed applications to the Financial Controller for approval.
- Bank Accounts and Credit Cards:
- Reconciling bank accounts and credit cards.
- Completing daily and weekly bank reconciliations for the cheque account.
- Collecting credit card receipts from employees and directors, performing data entry, and reconciling transactions daily against transaction summaries.
- Reconciling credit cards monthly.
- Processing credit card reimbursements on a weekly basis.
- Asset Register:
- Maintaining the corporate asset register.
- Maintaining accurate records of company assets, including acquisitions, disposals, and asset details.
- Updating the asset register when new assets are purchased, transferred, or disposed of.
- Ensuring asset records are supported by appropriate documentation, including invoices and approval records.
- Assisting with periodic asset reviews and reconciliation of asset records against accounting records.
- Providing asset information and reports to the Financial Controller as required.
- End-of-Month Accounts:
- Assisting with the preparation of end-of-month accounts.
- Assisting with the preparation and completion of end-of-month finance processes in accordance with required deadlines.
- Ensuring accounts payable, accounts receivable, bank, and credit card records are complete and up to date before month-end.
- Preparing and providing supporting documentation for reconciliations and monthly reporting.
- Assisting with identifying and resolving discrepancies before month-end reports are finalised.
- Liaising with the Financial Controller to complete month-end tasks and reporting requirements.
- Administration:
- Reconciling the petty cash till weekly and reimbursing as required.
- Managing and reconciling the RTA running account weekly in conjunction with the sales team.
- Completing daily reconciliation of EFTPOS transactions.
Skills and Experience
- Qualifications: A Cert IV in Business Administration or equivalent is required.
- Experience:
- A minimum of two years' experience in accounts administration or a similar role is essential.
- Experience in accounts payable and accounts receivable is required.
- Experience using accounting software is necessary.
- Other relevant finance or administration experience is also required.
- Skills:
- Ability to meet deadlines and manage competing priorities.
- High level of attention to detail and accuracy.
- Strong organisational and time management skills, with the ability to multitask.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office and general business systems.
Performance Indicators
Success in this role will be measured by:
- Accounts receivable processed accurately and within required timeframes.
- Trade debtor levels monitored and overdue accounts followed up in a timely manner.
- Accounts payable processed efficiently, accurately, and in accordance with payment schedules.
- Credit card reconciliations completed accurately and on time.
- Data entry, reconciliations, and reporting are accurate, complete, and appropriately documented.
Application Instructions: To apply, please submit your application.