Accounts Payable Administrator

Accounts Payable Administrator

Align Talent Pty Ltd is seeking an Accounts Payable Administrator for a full-time, hybrid role based in Mulgrave. The salary on offer is $75-80k +Super.

Our client, situated in the South-Eastern suburbs, is a well-established and highly reputable business experiencing significant growth. They are recognised as a key player in their industry, with a strong commitment to quality, innovation, and sustainability. The company fosters a fun, vibrant, and collaborative culture, ideal for individuals who enjoy working closely with various teams across the business. This is a permanent opportunity, offering a hybrid work model of 4 days in the office and 1 day working from home each week.

The Role

Reporting to a highly respected Finance Leader, this position presents a unique opportunity to join a high-performing and stable Accounts Payable team. The manager is known for their supportive and easy-going nature, with a reputation for fairness, approachability, and respect. While part of the Accounts Payable team, this role has a distinct focus beyond traditional invoice processing. You will be significantly involved in vendor creation, master data maintenance, credit card administration, and supporting internal stakeholders to ensure adherence to processes and policies. This role is suited to an individual who is confident, resilient, and comfortable engaging in direct conversations when necessary, particularly concerning credit card compliance and outstanding expense submissions.

Key Responsibilities:

• Managing vendor creation and maintaining accurate supplier master data.
• Updating and maintaining supplier records across internal systems.
• Supporting credit card administration across the business.
• Following up with employees regarding outstanding credit card expenses.
• Assisting with the cancellation or suspension of credit cards when policy requirements are not met.
• Responding to supplier and internal stakeholder queries.
• Supporting the Accounts Payable team with invoice and payment-related queries.
• Maintaining accurate records and documentation for audit and compliance purposes.
• Assisting with process improvements across vendor master data and AP administration.

Why Apply?

• Work with a Respected Leader: Join a finance team led by a well-regarded manager known for fairness, approachability, and fostering a positive team culture.
• Stable and Growing Business: Become part of a successful organisation with a strong reputation and ongoing growth plans.
• Collaborative and Vibrant Environment: Work within a culture that values teamwork, communication, and making work enjoyable.
• Hybrid Work Model: Achieve work-life balance with 4 days in the office and 1 day working from home.
• Ownership of Key AP Function: Play a crucial role in vendor master data, credit card administration, and internal compliance.

The Successful Candidate

The successful candidate will possess experience in Accounts Payable, vendor administration, or finance support, and be comfortable working in a fast-paced environment where accuracy and follow-up are critical. You will be organised, detail-focused, and comfortable interacting with internal stakeholders across the business. This role requires someone who can be friendly and approachable, yet firm when necessary, particularly when following up on outstanding expenses, addressing process issues, and ensuring company policy is upheld.

Key Skills and Experience:

• Experience in Accounts Payable, vendor administration, or finance support.
• Experience maintaining supplier or vendor master data.
• Strong attention to detail and accuracy when working with financial records.
• Confidence in dealing with internal stakeholders and following up on outstanding information.
• Ability to conduct firm but professional conversations when required.
• Good organisational and time management skills, with the ability to prioritise and meet deadlines.
• A team-oriented mindset with a positive attitude and willingness to support others.
• Experience with credit card administration will be highly regarded.

If you are looking to join a growing, supportive team and work under an experienced, collaborative Accounts Payable Manager, apply now via the link. For more opportunities, follow Align Talent on LinkedIn.