Accounts Payable Officer

Accounts Payable Officer Penguin Random House Dandenong South Full-time, Onsite

At Penguin Random House, our people are our driving force. As the world's largest trade book publisher, we bring to life books that resonate, from future classics to beloved favourites. Our team is committed to crafting stories that entertain, educate, and inspire. We aim to be the premier destination for our authors and staff, and the most service-focused partner for our customers.

We are seeking a meticulous Accounts Payable Officer to join our active Finance Team in Dandenong South. This full-time permanent position requires attendance in the office three days per week, with two days of remote work.

Reporting to the Finance Manager, this role will contribute to the shared services general accounts payable functions for Penguin Random House Australia and New Zealand. Responsibilities include ensuring the accurate payment and processing of all supplier invoices, author advances and royalties, staff reimbursements, and credit card transactions, adhering to regulatory requirements, legislation, company policies, and procedures.

What you will do:

• Create and maintain new creditor accounts.
• Process invoices.
• Perform month-end creditor statement reconciliations.
• Address creditor enquiries and internal requests for AP information.
• Process supplier payments, which includes preparing payment proposal reports, generating EFT files and remittances, finalising payments in the system, uploading payments to the bank, and allocating manual payments within the system.
• Provide support to other accounts payable team members and finance team members as required.
• Offer shipment financial support.
• Support the processing of inventory invoices in the system.

What you will bring:

• A minimum of 1 to 3 years of experience in an end-to-end AP function.
• 3-way matching experience.
• Experience using an ERP system within a medium-sized organisation.
• Knowledge of Basware would be an advantage.
• Knowledge of shipping/stock invoices processing would be an advantage.
• Strong attention to detail.
• Good problem-solving skills.
• Intermediate proficiency in MS Word and Excel.
• Solid written and verbal communication skills.
• The ability to build and maintain effective working relationships with multiple departments across various levels within the business and externally.

Benefits offered:

• Paid Parental leave and a return to work bonus.
• Ongoing Learning and Development opportunities.
• A supportive and inclusive company culture that values diversity and fosters growth.
• Safety and Wellbeing Program.
• Generous staff discounts and company benefits program, including retail discounts, novated leasing, salary sacrifice, and a wellbeing centre.

If you are interested in this exciting opportunity, please apply now. All applicants must submit a resume and cover letter. Please note that due to the high volume of applications, only shortlisted candidates will be contacted.