Finance Operations Officer

Finance Operations Officer Nova Pharmaceuticals Australasia Bella Vista | full-time | onsite

Nova Pharmaceuticals Australasia, a dynamic and fast-growing Australian pharmaceutical company, is seeking a capable and motivated Finance & Operations Officer to join our team. Reporting directly to the CFO, this role offers broad exposure across finance, payroll, and business operations, contributing to the organisation's ongoing growth and development. This position is ideal for a finance professional who enjoys taking ownership, working across multiple functions, and supporting operational excellence and continuous improvement initiatives.

About the Role This role combines hands-on finance operations responsibilities, including payroll ownership, with exposure to cross-functional business activities. Working closely with the CFO and finance team, you will support financial processes, operational effectiveness, and business continuity.

Key Responsibilities Finance Operations

• Coordinate and administer end-to-end payroll processes.
• Support month-end close activities and reporting processes.
• Prepare balance sheet reconciliations and finance schedules.
• Assist with audit preparation and compliance requirements.
• Support accounts payable and accounts receivable activities as required.
• Maintain finance records, documentation, and internal controls.
• Assist with finance process improvement initiatives.

People & Business Operations

• Coordinate employee onboarding and offboarding activities.
• Maintain employee records and employment documentation.
• Support leave administration and employee services.
• Coordinate operational vendors and service providers.
• Assist with day-to-day business administration activities.

Cross-Functional Support

• Act as a key operational link between Finance and other business functions.
• Support cross-functional projects and business improvement initiatives.
• Assist with process documentation and standardisation activities.
• Contribute to business continuity and operational resilience across the organisation.
• Collaborate with stakeholders across multiple departments to support organisational objectives.

About You You may currently be working as a Finance Officer, Finance & Payroll Officer, Assistant Accountant, or Company Accountant and are looking to broaden your experience across finance, payroll, and business operations.

You will ideally bring:

• 3–5 years’ experience in accounting, finance operations, and payroll.
• Strong end-to-end payroll experience.
• Sound understanding of accounting fundamentals and month-end processes.
• Strong organisational and time management skills.
• Excellent attention to detail and follow-through.
• Strong written and verbal communication skills.
• Intermediate to advanced Excel skills.
• A proactive, hands-on, and solutions-focused approach.

Experience supporting operational improvement initiatives will be highly regarded.

To apply, please forward your CV to rec••••••••••••@novapharm.com.au.