Administration & Accounts Manager

Administration & Accounts Manager

Electroplex Willoughby $90,000 – $110,000 per year full-time, onsite

Electroplex, a respected commercial Electrical and Mechanical Services contractor delivering quality maintenance services and projects across Sydney, is seeking an Administration & Accounts Manager. Our foundation is built on quality workmanship, robust systems, and genuine care for our team. We are looking for an individual who demonstrates ownership, excels in accuracy and organisation, and is committed to contributing to our business's ongoing expansion.

We offer a professional and supportive environment where employees are valued and supported by strong leadership. This position is suited for an administration and finance professional who enjoys engaging with various aspects of a business, from accounts and payroll to office administration and operational support.

Responsibilities

• Oversee the daily financial and administrative operations of the business.
• Manage accounts receivable, including following up on outstanding debts and customer accounts.
• Lead the accounts payable function, ensuring accurate and timely processing of supplier and subcontractor invoices.
• Reconcile supplier invoices, purchase orders, delivery dockets, and project costs.
• Coordinate payment runs in alignment with cash flow requirements and approved budgets.
• Manage payroll for office and field employees, ensuring compliance with relevant Awards and legislation.
• Process superannuation, payroll tax, and other statutory obligations.
• Reconcile bank accounts and maintain accurate financial records.
• Assist with BAS preparation and GST reconciliations.
• Prepare monthly financial reports and performance summaries.
• Maintain company licences, insurances, and compliance registers.
• Administer and improve accounting and business systems, including Xero.
• Manage document control systems and office administration processes.
• Oversee fleet administration, including registrations, maintenance, and compliance.
• Support directors and project managers with financial reporting and administration.

About You

To be successful in this role, you will possess:

• Experience in an administration, accounts, finance, or office management role.
• Strong knowledge of accounts payable, accounts receivable, payroll, and bookkeeping.
• Experience using Xero and Microsoft Office applications, particularly Excel.
• Excellent organisational skills and attention to detail.
• Strong communication skills and the ability to build positive relationships.
• The ability to work independently and manage competing priorities.
• A professional, reliable, and accountable work ethic.

Other Experience

• Experience within the electrical, mechanical, or trade services industries is desirable.
• Knowledge of Award interpretation and payroll compliance is desirable.
• Familiarity with Simpro or similar job management software is desirable.

Why Join Electroplex?

• Genuine investment in your career and professional development.
• Strong workplace culture with a supportive and collaborative team.
• Diverse role across finance, administration, and business operations.
• Expanding business with a secure and consistent workload.
• Modern systems and processes focused on continuous improvement.
• Competitive remuneration aligned with experience.

If you are seeking a role where you can make a meaningful contribution to a growing business while enjoying variety, responsibility, and long-term career opportunities, we encourage you to apply.