Administration Assistant

Administration Assistant Alano Water Adelaide SA Part-time, Onsite

Alano Water, a South Australian, family-owned entity, is seeking an Administration Assistant to join our team at our Adelaide CBD office. We are a trusted provider of wastewater infrastructure and services, contributing to essential utilities. Our business is expanding, and we are looking for an organised and enthusiastic individual who thrives in a collaborative setting and takes pride in their work.

About Alano Water Alano is a South Australian, family-owned group of companies delivering comprehensive solutions for the engineering, construction, and management of wastewater systems. We cater to both residential and commercial developments and also provide retail wastewater services as an essential utility.

The Role Reporting to the Executive Team, this part-time position involves 15 to 20 hours per week, providing key support across multiple functions. Your daily responsibilities will include:

• Creating and issuing customer invoices, and following up on payments.
• Performing data entry and managing registers, reports, and client documentation.
• Assisting with general office administration tasks.
• Liaising with project and management teams to coordinate communications.
• Managing customer and supplier enquiries via phone and email.
• Handling incoming and outgoing mail.
• Supporting accounts receivable and payable processes.
• Recording and tracking project team time for invoicing purposes.
• Assisting with QA documentation.

What We’re Looking For To be considered for this role, you will possess:

• Previous experience in an administration, accounts, or office support role.
• A customer-first approach and a positive attitude.
• Strong attention to detail and accuracy in data entry.
• Excellent written and verbal communication skills.
• The ability to multitask and manage competing priorities.
• Proficiency in Microsoft Office (Outlook, Word, Excel).
• Experience using Xero software is preferred but not essential.
• A desire to be part of a friendly, down-to-earth team that values contribution.

What We Offer

• Immediate start available.
• Flexible part-time hours.
• A supportive team environment.
• Position located at our office at 185 Pirie Street, Adelaide.
• A stable role within an essential services industry.
• Opportunity to develop your skills and contribute to a collaborative team.