Administration Assistant - Class Actions

Administration Assistant - Class Actions

Shine Lawyers

Melbourne VIC

Full-time, On-site

A place for you. It means more here. We offer true purpose, authentic people, and a proven path. You bring yourself.

The Team Shine Lawyers has a strong national Class Actions presence, dedicated to securing justice for clients in prominent class actions, including PFAS contamination matters. The team is led by an experienced Head of Class Actions and supported by Practice Leaders, Special Counsels, Senior Associates, and other legal professionals.

The Opportunity Following a promotion, we are seeking an experienced legal Administration Assistant / Paralegal for a full-time, on-site role at our Melbourne CBD office. You will support the Legal team with a range of active matters and investigations, including claims related to pharmaceuticals, medical devices, pesticides, and environmental contamination, as part of Australia's leading plaintiff firm in this area. With empathy, adaptability, and initiative, your responsibilities will include:

• Acting as the initial point of contact for administrative inquiries from the Melbourne CBD-based Class Actions team.
• Providing administrative support to the Legal team and assisting them in using internal systems more efficiently, including support with data cleanses for class actions.
• Managing expenses, including credit card reconciliation and invoice payments.
• Organising functions, training sessions, and other work-related events, including making travel and accommodation arrangements for attendees as needed.
• Handling confidential information with discretion and professionalism.
• Assisting with client management, including resolving complaints.
• Providing ad hoc assistance at Court during trial periods to support the Class Actions team.
• Proactively offering chargeable and non-chargeable support to the Legal team with general administrative duties, from file opening to closure, to help achieve maximum compensation for clients.

While we are prioritising applicants seeking full-time employment, we are open to considering flexible working arrangements for applicants seeking a minimum of four days per week for the right candidate.

What You’ll Bring

• Experience in a similar administrative operations role is essential.
• Experience in similar professional services organisations (e.g., legal, accounting) is essential.
• Accurate typing skills with intermediate Word and Excel skills.
• A keen eye for detail in document management and collation.
• Strong verbal and written communication skills.
• Availability to work on-site at our Melbourne CBD office, Monday to Friday, 8:15 am to 5:00 pm.

Shine Lawyers: A place for you. It means more here. At Shine, purpose is paramount. It’s about our clients, who summon the courage to stand up to injustice. It’s about the communities we are part of and support daily. It’s about our team, who champion what’s right and shape this place.

We are an ASX-listed organisation with over 50 years of standing up for the rights of everyday Australians. We are humble yet relentless, and we are ourselves. Together, we’ve created a place for you to thrive.

Here are some of the things we hope you’ll love about working with us:

• Connect and be you: Access the benefits you need and work with authentic people. Enjoy the security of a large, well-established firm that treats you as an individual.
• Challenge and be challenged: We are not here for "easy". We want you to make a real impact at Shine. Question and challenge – that’s how we grow.
• Achieve and grow: Begin your Shine journey with our in-house learning programs, offering immediate connection and setting you up for success. You will be provided real opportunities to step up and grow, both within your role and beyond.

Visit https://www.shine.com.au/careers/life-shine to learn more and read the stories of our people.

Excited to join us and stand up to injustice? Build a career that means so much more. Apply now and make Shine Justice a place for you.

As part of The Circle Back Initiative, you will hear back from our friendly team regarding your application, no matter the outcome.

We are committed to making Shine Lawyers a place for you by encouraging and supporting our people to bring their authentic selves to the workplace. We are passionate about maintaining a diverse and inclusive environment that celebrates differences in age, disability, ethnicity, gender, and sexual orientation, among others. We encourage applications from Aboriginal and Torres Strait Islander candidates. You bring you.

Salary: Competitive base salary + superannuation.