Administration Assistant

Administration Assistant

MCCOLL'S OPERATIONS PTY LTD

South Geelong Full-time Hybrid

Join our transport administration team in Geelong for a permanent, full-time position. Your daily responsibilities will involve reconciling the previous 24 hours of freight activity. This includes confirming bookings, matching driver paperwork to system records, applying correct rates, and processing customer invoicing across multiple cost centres.

This role extends beyond routine data entry. You will operate across various systems, including bespoke and specialised industry software which may be new to you. The ability to learn new systems quickly and transition between them confidently is key.

On occasion, you will be required to logically work through possibilities, seek information from customers, drivers, and our Operations team, and escalate issues when your options are exhausted.

Full training will be provided. The role is office-based in Geelong, with hybrid working available once you are proficient. Experience in administration, invoicing, or accounts is helpful but not essential.

Duties

• Import, allocate, and confirm daily bookings.
• Match driver and customer paperwork to system records.
• Investigate discrepancies and escalate as required.
• Process weekly and periodic invoicing to meet deadlines.
• Respond to customer enquiries.

Skills & Experience

• Sharp attention to detail.
• Quick to learn and move between multiple systems.
• Logical, methodical troubleshooter.
• Clear communicator via phone and email.
• Comfortable tracking multiple open items to resolution.

Benefits

• Hybrid working available once trained and up to speed.
• Monday to Friday, standard office hours (no weekends).
• Above award rates.
• Free onsite parking and uniform provided.
• Full training on all systems (no experience assumed).

About the company McColl's Transport is a leading bulk liquid logistics company in Australia, with over 70 years of experience transporting milk, food, and chemical products nationally. We operate 36 sites across five states, with our head office located in Geelong.

How to apply Click Apply Now with your resume and a short cover letter detailing why this role is suitable for you. We respond to every application, and interviews commence immediately. Apply early.