Administration Assistant

Administration Assistant

Private Advertiser West Melbourne Contract Hybrid

A respected organisation in the education sector, dedicated to providing support, programs, and services to stakeholders throughout Victoria, is seeking an organised and proactive Administration Assistant. This role offers an excellent opportunity for an experienced administrator to undertake a varied position encompassing coordination, stakeholder engagement, event support, reporting, and project administration.

There is an immediate requirement for temporary assistance, with the possibility of the role transitioning to a permanent position for a suitable candidate.

Key Responsibilities

• Coordinate learning programs, events, workshops, and stakeholder briefings.
• Manage registrations, participant communications, and event administration.
• Maintain databases, learning management systems, and administrative records.
• Assist with the administration of funding and grant-related programs.
• Support the preparation of reports, meeting papers, and governance documentation.
• Coordinate invoices, payments, and general financial administration.
• Liaise with internal and external stakeholders to coordinate program delivery.
• Organise catering, meeting rooms, and event logistics.
• Respond to phone and email enquiries, providing high-quality customer service.
• Provide general administrative support across multiple teams and projects.

About You

• Previous experience in Administration, Coordination, Project Support, Team Assistant, or Executive Support roles.
• Experience with learning programs or within the education sector is beneficial.
• Strong organisational skills and the ability to manage competing priorities.
• Excellent written and verbal communication skills.
• High attention to detail and strong data entry accuracy.
• Proficient in Microsoft Office Suite.
• Confident working with multiple stakeholders.
• Professional, adaptable, and customer-focused approach.
• Experience supporting projects, events, training programs, or funding/grant processes will be highly regarded.

What's On Offer

• Immediate start opportunity.
• Supportive and collaborative team environment.
• Highly varied role with exposure across multiple business functions.
• Potential for permanent employment or contract extension.
• Convenient location with hybrid working.

Salary: $35 – $38 per hour + super.

If you are an experienced administrator who enjoys variety, stakeholder engagement, and contributing to smooth operations, we encourage you to apply.