Administration Manager - Rockingham Centre (Fixed Term Contract)

Vicinity Centres is seeking an experienced Administration Manager for a fixed-term contract position at the Rockingham Centre. This role involves providing high-quality service and accurate financial administration for expenditure and income transactions across multiple business units at the centre level. You will contribute to financial efficiency, professional stakeholder service, and the daily embodiment of the Vicinity brand. Working collaboratively with the Operations Manager, you will ensure the accuracy and completeness of the centre’s financial responsibilities and support the ongoing development of team capability and operational excellence. This contract concludes in March 2027.

Key Accountabilities

• Financial & Administrative Management
• Deliver accurate and efficient administrative and financial support to the centre management team.
• Manage supplier invoices, purchase orders, accruals, and general ledger reconciliations.
• Support budget forecasting and expense management in conjunction with the Operations Manager.
• Oversee tenant billings, recharge calculations, and debt management processes.
• Manage monthly sales reporting, audited sales certificates, and financial reconciliations.
• Administer gift card stock, sales, and reconciliation.

• Office Administration & Customer Experience
• Lead and support the Administration and Guest Experience team, where applicable.
• Coordinate reception and phone duties, stationery, mail, and courier services.
• Organise catering and logistics for business meetings and events.
• Prepare tenant communications and maintain accurate tenant records.
• Assist with centre operations, compliance, and daily administrative requirements.

• Reporting & Compliance
• Prepare monthly and quarterly reports, including internal review reports and owner updates.
• Manage financial and operational reporting schedules to ensure timeliness and accuracy.
• Maintain public liability insurance records, bank guarantees, and legal documentation.

• Centre Operations Support
• Partner with Operations to maintain high presentation standards across the centre.
• Support minor capital projects and assist with operating expenditure management.
• Provide administrative support for car park operations, including invoicing and reconciliations.

Experience & Capabilities

We are looking for an individual who possesses:

• Experience in financial administration, reporting, and budget management.
• Confidence working in fast-paced, service-driven environments.
• High organisational skills with exceptional attention to detail.
• Skills in stakeholder management, with strong interpersonal and communication abilities.
• Tech-savviness with the capacity to adapt to new systems and processes.
• A team player who is equally comfortable working independently.

Why Vicinity?

Our benefits program is designed to foster an excellent workplace where our people are rewarded and recognised. This includes:

• Birthday leave and the option to purchase additional leave.
• $1000 worth of VCX securities rewarded for eligible team members.
• An internal mentoring program.
• Generous Parental Leave.

Vicinity Centres operates by its values: Respect, Integrity, Customer Focus, Collaboration, and Excellence. These values guide our actions and shape meaningful places where communities connect. We embrace and celebrate diversity, and we are committed to creating an inclusive work environment that attracts, retains, and develops our people, irrespective of gender identity, ethnicity, sexual orientation, disability, or age. Applications are encouraged from all sectors of the community, with a particular encouragement for applications from the Aboriginal and/or Torres Strait Islander community. Our people and our Employee Advocacy Groups (Gender Balance, Cultural Diversity, Disability & Access, and Pride & Allies) actively build community and provide allyship within Vicinity.

Should you wish to discuss firsthand what it is like to work here, please contact our Talent Acquisition team. We acknowledge current limitations with our website accessibility and are actively working to improve this. If you encounter any issues accessing information in this job advertisement or the application form and require it in an alternate format, please contact our Talent Acquisition Team. Similarly, if you wish to discuss workplace accessibility, any reasonable adjustments that can be made to better support you during the recruitment process, or your potential future role, please reach out to our Talent Acquisition team.

Note: To be eligible to apply for this position, you must have existing, relevant Australian work rights.

Location: Rockingham Work Type: Contract On-site/Remote: On-site