Administration & Office Support

Administration & Office Support Totalspan Cairns

Totalspan Cairns, a locally owned and operated steel building company, has been serving Far North Queensland since 2006. We specialise in the design, supply, and construction of quality garages, sheds, workshops, carports, commercial, and rural buildings. With nearly two decades of success, our reputation is built on quality workmanship, exceptional customer service, and a supportive team culture. Due to ongoing growth, we are seeking an experienced and motivated Administration & Accounts Coordinator to join our friendly and professional team.

About the Role This is a permanent full-time position based at our Cairns office.

Hours of Work

• Monday to Thursday: 8:30am – 4:45pm
• Friday: 8:30am – 4:00pm

Reporting directly to management, you will play a key role in our daily operations, providing administration, customer service, and accounts support across various areas. This is a diverse and rewarding position offering responsibility, autonomy, and the chance to become an important member of a small, supportive team.

Key Responsibilities

• Deliver outstanding customer service to clients, suppliers, and visitors.
• Answer and direct incoming telephone enquiries as required.
• Welcome customers and visitors to our office.
• Provide administration and sales support.
• Maintain project scheduling and administration systems.
• Prepare and lodge building certification applications.
• Process Accounts Payable and Accounts Receivable.
• Process invoices and supplier payments.
• Perform bank, credit card, and direct debit reconciliations.
• Prepare information for BAS lodgement.
• Process fortnightly payroll.
• Process PAYG and Superannuation obligations.
• Cash receipting, banking, and general office administration.
• End-of-month payment processing.
• Order office stationery and supplies.
• General administrative duties as required.

About You We are looking for someone who is:

• Experienced in administration and bookkeeping.
• Competent using MYOB Accounting software.
• Proficient in Microsoft Outlook, Word, and Excel.
• Highly organised with excellent attention to detail.
• Able to work independently while managing multiple priorities.
• Professional, friendly, and customer-focused.
• A confident communicator with excellent written and verbal skills.

Essential Requirements

• Minimum two years' administration experience.
• MYOB Accounting experience.
• Current driver’s licence and reliable transport.
• Current Australian working rights.

Highly Regarded

• Payroll experience.
• Accounts Payable and Accounts Receivable experience.
• Experience within the construction, building, or trade industry.

What We Offer

• Permanent full-time position with stable working hours.
• Competitive salary based on experience.
• Supportive and collaborative team environment.
• Opportunity to work with a respected, locally owned business.
• Diverse role with responsibility and variety.
• Long-term career opportunity.
• Ongoing training and support.

If you are looking for a rewarding role where your administration and accounts skills will be valued, we would love to hear from you. Apply now by submitting your resume and a brief cover letter outlining your relevant experience. Only shortlisted applicants will be contacted.