Administration Officer - Building Services

Administration Officer - Building Services

Banana Shire Council is offering a full-time, permanent position for an Administration Officer in Building Services. Located in Biloela, Central Queensland, the Shire is approximately 120 km west of Gladstone and an easy drive to Rockhampton. With a population of around 15,000 residents across 28,577 square kilometres, the region's major industries include coal mining, power generation, beef production, dryland cropping, and irrigation.

Council is seeking a motivated individual, keen to learn, to provide administrative support to the Corporate and Community Services Section and deliver high-level customer service to internal and external clients.

Key Responsibilities

• Respond to enquiries from internal and external customers and contractors promptly and professionally.
• Draft routine correspondence, including memos, letters, agendas, and minutes, and assist with report preparation.
• Provide general administrative support across Council Services, including diary management, arranging site meetings, and coordinating contractor quotes.
• Engage and liaise with contractors for building maintenance on Council properties, ensuring inductions are current and contractors are set up in Council systems.
• Maintain programmed maintenance schedules and tender contracts, and review building maintenance requirements to allocate work to team members.
• Process job requests, coordinating documentation, tracking costs, and supporting funding or agreement requirements.
• Assist with managing minor and major building capital projects, including maintaining job costs, budget tracking, and work delegations.
• Prepare and process financial transactions, including flexi-purchase statements, and support adherence to Council procurement procedures.
• Input data and generate reports using specialised software systems, ensuring accurate and timely information for decision-making.
• Monitor, register, and maintain records within Council’s Electronic Document and Records Management System (EDRMS).

Requirements

To be successful in this role, you will possess:

• A high level of keyboard and computer skills.
• Working knowledge of the MS Office suite.
• A high level of financial management skills.
• A high level of attention to detail and accuracy.
• Well-developed oral, written customer service, and interpersonal communication skills.
• Proven ability to manage conflict and difficult situations professionally.

Essential for the Role

• Certificate III in Business Administration and/or relevant experience in an office environment.
• A Queensland class 'C' driver's licence.
• Ability to work effectively within a team.

Ready to Apply

Submit your application, including:

• Cover letter
• Resume
• Relevant qualifications/licences

This position is open to candidates who have the legal right to work in Australia. Proof of working rights may be required during the recruitment process.

Salary: $85,875.34 per year Work Type: Full-time Location: Biloela (Onsite)