Administration Officer, Finance (Identified)

Administration Officer, Finance (Identified)

Full Time | 12 months Fixed Term | Onsite Location: Cairns Salary: $66,737.65 - $71,167.46 per annum (Wuchopperen Health Service Limited Enterprise Agreement 2023, Administrative Grade 3)

Wuchopperen Health Service Limited is a Community Controlled Aboriginal Health Organisation dedicated to providing holistic health care services to the Aboriginal and Torres Strait Islander people of Cairns, guided by the vision ‘A culturally dynamic community where everyone thrives in health and wellbeing’.

Benefits of working with Wuchopperen:

• Competitive Salary plus 12% Superannuation
• Salary Sacrifice opportunities (up to $15,899 for tax-free benefits and $2,650 per annum for entertainment benefits)
• 5 weeks annual leave and 15 days personal leave (pro rata)
• Commitment to professional development
• Employee Assistance Program (EAP) for employees and family members
• A positive work culture in a diverse and inclusive environment

About the Role: The Administration Officer, Finance provides essential administrative and clerical support to the Finance department. This role serves as the initial point of contact for staff seeking assistance from Finance and Fleet services. Reporting to the Finance Manager, this position does not involve supervisory responsibilities. The role requires close collaboration with other finance team members and regular engagement with other program staff to achieve effective client outcomes.

Key Responsibilities:

• Monitor Finance function email inboxes, responding to, actioning, or appropriately escalating enquiries in a timely manner.
• Administer the organisation’s petty cash and client brokerage voucher system accurately and promptly, including issuing funds, maintaining records, processing transactions, and preparing reconciliations for review.
• Support the Senior Payroll and Finance Officer in coordinating the fleet function as directed, which may include assisting with fleet vehicle bookings and enquiries, onboarding new staff to relevant systems and processes, coordinating vehicle cleans, maintaining car packs, and conducting daily inspections of the fleet station and vehicles.
• Coordinate corporate travel arrangements for staff, including booking flights, accommodation, and transport, preparing travel documentation, and processing travel allowance documentation in line with organisational procedures.
• Manage office and storeroom supplies by monitoring stock levels, undertaking stock takes, ordering supplies, receiving deliveries, and ensuring storage areas are organised and adequately stocked.
• Provide administrative and clerical support to the Finance team, including maintaining electronic and physical records, scanning, filing, and uploading saved documents.
• Assist the Finance team with routine financial administration activities such as data entry, transaction processing, maintaining supporting documentation, and undertaking other administrative tasks as directed.
• Undertake projects and tasks under the supervision and guidance of more senior members of the Finance team.
• Gather and record statistical data relevant to measuring performance against agreed indicators, and participate in review and evaluation activities.
• Engage in organisational and community activities to advance the health and wellbeing of Aboriginal and Torres Strait Islander people.
• Adhere to Wuchopperen’s Policies and Procedures, including the Staff Code of Conduct and Work Health and Safety requirements, and contribute to continuous improvement processes to ensure compliance with relevant standards and safe, effective service delivery.
• Perform other duties as required, within your skills, experience, and capacity.

Core Capabilities: Merit assessment for this role will consider knowledge, skills, experience, potential for development, and personal qualities. The following competencies are considered critical for success:

• Proficiency in, or willingness to learn, Microsoft Office Suite, particularly Word, Excel, and Outlook.
• Knowledge and understanding of Aboriginal and Torres Strait Islander societies and cultures from both historical and contemporary perspectives, including the ability to communicate effectively and sensitively with Aboriginal and Torres Strait Islander people.
• Good organisational, time management, and attention to detail skills, with the capacity to prioritise tasks, meet deadlines, and maintain a high level of accuracy.
• Extensively developed interpersonal and communication skills, enabling liaison with a range of stakeholders and effective advocacy for Aboriginal and Torres Strait Islander people.
• Demonstrated ability to work independently and within a multi-disciplinary team environment, prioritise tasks, meet deadlines, and handle matters of a sensitive and confidential nature.