Administration Officer

Administration Officer

Total Dealer Pty Ltd is seeking an Administration Officer to join their team in Brisbane, QLD. This is a full-time, onsite position with a salary of $70,000 per year.

About Total Dealer Pty Ltd: Total Dealer Pty Ltd operates as an automotive tech company, developing and scaling e-commerce and digital solutions for major Australian dealership groups and manufacturers. The company is currently experiencing significant growth and is building a high-calibre team to advance its operations. Employees are valued and rewarded for their contributions to the company's expansion.

The Role: This is a hands-on, office-based role within the Finance function. The Administration Officer will support the Finance team with daily transaction and expense administration, manage the SaaS supplier register, and oversee travel and expense processes. The role also involves providing backup office management support and undertaking ad hoc administrative tasks. This position is suited for an individual who is detail-oriented and capable of managing multiple registers and processes concurrently.

Responsibilities:

• Support the Finance team in resolving unreconciled transactions and auditing credit card spend against Xero.
• Manage the end-to-end SaaS supplier register, including contracts, renewals, seat audits, and access controls.
• Oversee the travel and expense process, ensuring staff submissions meet Finance's documentation requirements.
• Provide backup office management support, including managing office supplies, swipe card access, and facilities contacts.
• Assist with desk booking, meeting room management, and general office administration.
• Undertake general administrative tasks and correspondence as directed by the Head of Finance.

What We're Looking For:

• Experience in a finance administration, operations, or business administration role.
• Accounts payable, accounts receivable, or similar finance administration experience is highly desirable.
• Strong organisational skills and the ability to manage multiple registers and processes with accuracy.
• Familiarity with SaaS tools and subscriptions, including managing access and vendor relationships.
• An understanding of basic finance and expense processes, including audit-readiness and tax compliance.
• A flexible, can-do attitude, with a willingness to step in and support various functions when needed.
• A confident communicator, comfortable liaising with internal teams and external suppliers.

What We Offer:

• A varied role with exposure to Finance, supplier management, and office operations.
• A close-knit team based in the Brisbane office.
• The opportunity to build structure and improve processes.
• Full-time employment.

Application Instructions: Please submit your application as per the instructions provided.