Administration Officer Waroona Sub Centre

Administration Officer - Waroona Sub Centre

St John Ambulance WA, a not-for-profit organisation serving Western Australia since 1922, is seeking an Administration Officer for its Waroona subcentre. St John WA operates as an integrated healthcare provider, delivering emergency services, urgent care, and health education across the state. With over 8,000 employees and volunteers, the organisation is dedicated to positively impacting the safety, wellbeing, and health of all Western Australians.

This permanent part-time role involves 15 hours per week, scheduled for Tuesdays and Thursdays, with potential flexibility. The position requires the incumbent to perform a range of administrative duties for the district office while consistently delivering a high standard of customer service to both internal and external stakeholders.

Responsibilities:

• Provide a high level of support to internal and external customers.
• Direct, process, and action queries and communications in a timely manner to meet district and customer requirements.
• Process invoices and local customer payments as required for the district.
• Support the district office with tasks including bank reconciliations, placing orders, accounts payable duties, head centre account queries, and outstanding debtor follow-up.
• Assist with First Aid Training, Sales, and Services of First Aid Kits.
• Support the Regional Finance Coordinator with End of Month processing and financial/audit inquiries.
• Undertake accounts duties including:
• Creditor Accounts: Prepare purchase orders, process payments, and scan invoices.
• Bank and investment reconciliations.
• Receipting of customer payments.
• Liaise with debtors, customers, and sponsors to ensure timely receipt of payments.
• Conduct day-to-day banking.
• Ensure transactions are accurately recorded and entered into the computerized accounting system.
• Maintain financial files and records.

Requirements:

• Proven administration and data entry experience.
• Previous experience conducting Accounts Payable and reconciliation tasks.
• Ability to work autonomously.
• Attention to detail and problem-solving skills.
• Proficiency in MS Office Suite.
• Established data entry skills.
• Excellent written and verbal communication skills.

Benefits:

The successful candidate will join an interactive and supportive working environment and receive:

• Health and Wellness reimbursement.
• 17.5% leave loading.
• Corporate uniform.
• Salary packaging and novated leasing (up to $18,500).
• Consumer discounts.
• Discounts on first aid equipment.
• Complimentary First Aid Training.
• Complimentary ambulance cover.

Application Instructions:

To apply, please click "Apply Now" and complete the online application form. A detailed cover letter outlining your motivations for this position and your resume must be included. Applicants will receive an automated receipt. If this is not received, please contact the Talent Sourcing team before the closing date and time. Late or incomplete applications will not be accepted. Applications without both a cover letter and resume may not be considered.

For any questions, please contact Talent Sourcing on car••••@stjohnwa.com.au.

Closing Date: Thursday, 9th July 2026 at 6:00pm.

Company Information:

St John WA is committed to fostering an inclusive, welcoming, and diverse workplace. Applications are encouraged from people of all ages, genders, nationalities, abilities, and cultural backgrounds, including Aboriginal and Torres Strait Islander peoples and the LGBTIQ+ community. St John WA is a child-safe organisation that proactively protects, respects, and empowers children engaged in its services, supported by clear safeguarding policies and procedures.

St John WA reserves the right to select a shortlist from applications received, with the selection process being at the discretion of St John WA.

Work Details:

• Location: Waroona
• Work Type: Part-time
• Salary: Salary Packaging up to $18,500