Administration Specialist - Agency

Administration Specialist - Agency

Cygnet West is seeking an Administration Specialist to join our Agency teams in Perth WA. This is a full-time, onsite position. The salary is negotiable ("Lets chat!").

This pivotal role focuses on delivering prompt, precise, and professional administrative assistance to our Agency divisions, contributing to the seamless daily functioning of the department.

Key Responsibilities:

• General administration support.
• Coordination of listings, authorities, and compliance documentation.
• Preparation of sales and leasing agreements using DocuSign.
• Assistance with client reporting, dashboards, and meeting minutes.
• Management of calendars, meetings, travel arrangements, and team communications.
• Maintenance of accurate records within CRM and SharePoint.
• Support for the marketing process of sales and leasing campaigns, including online listings, signage, and ad hoc marketing materials.
• Assistance with client events, presentations, and other team needs.

About You:

You appreciate supporting and collaborating with others and excel in a high-paced setting. You are outcome-oriented, focused on finding solutions, and take satisfaction in your work. The following skills and attributes will be advantageous:

• Prior experience in a demanding and active administrative capacity, preferably within property or professional services.
• Strong organisational capabilities and a keen eye for detail.
• Competent written and verbal communication abilities.
• Intermediate proficiency in Microsoft Office.
• A solution-focused approach.

Experience with CRM and/or SharePoint is highly regarded. A sense of humour is essential.

About Us:

Cygnet West stands as WA’s foremost independent commercial real estate firm, boasting over 145 specialists and nine decades of local market expertise. Our dedication to providing outstanding service to clients, colleagues, and communities is our hallmark. We are deeply connected to Western Australia, living, working, and investing here. We are Cygnet West.

If you are prepared to join a professional, dynamic team that prioritises its people, we encourage you to apply. Shortlisting is currently underway.