Administration & Stores Officer

Administration & Stores Officer

Main HR Consulting is seeking a full-time Administration & Stores Officer for an onsite role in Tullamarine.

This position offers a varied workload for an individual who takes pride in being both hands-on and highly organised. With responsibilities divided equally between workshop and office environments, this role is ideal for a practical, proactive person. You should be as comfortable operating a forklift or assisting with workshop tasks as you are managing reception, general administration, and day-to-day office coordination. If you are someone who enjoys ensuring smooth operations, can resolve issues as they arise, and wishes to contribute to a hardworking, friendly team, we encourage you to apply.

The Role:

• General office and reception duties, including managing office traffic and incoming calls.
• Ordering stationery, amenities, and uniforms.
• Performing general administrative functions such as coordinating meetings, taking minutes, preparing agendas, and arranging travel.
• Administering the maintenance of equipment, including forklifts, scissor lifts, and mechanics' vehicles.
• Assisting in the preparation and organisation of documents for audits and compliance.
• Raising purchase orders and processing receipts.
• Organising freight deliveries Australia-wide to client sites.
• Organising site inductions for field personnel.
• Processing and authorising timesheets as backup for the Service Coordinator for submission to Payroll.
• Supporting the Service Coordinator with job costing, invoicing, and scheduling.
• Submitting client invoices and other documentation into client portals.

Workshop Duties:

• Maintaining cleanliness within the workshop area.
• Stock control to ensure availability of items, including the quarantine bench.
• Completing gas counts and managing cylinders.
• Picking up and delivering parts to mechanics.
• Manual handling of freight, weighing between 1kg and 10kg.
• Unloading and loading trucks using forklifts.

Skills Required:

• Driver's licence.
• Attention to detail.
• Strong communication and customer service skills.
• Ability to demonstrate initiative and work both independently and as part of a team.
• Microsoft Office computer skills, specifically for receipting items and raising purchase orders.
• General workshop warehouse experience, including maintenance and forklift operation (would be an advantage).
• A proactive approach and willingness to learn.
• Ability to work with different cultures.
• A "Can Do" attitude.

Note: A Forklift Licence is desirable; training will be provided, and licence costs will be covered.

About Us:

Cold Logic is a family-orientated business built on strong values that encompass hard work, enjoyment, and a continuous pursuit of success. Our environment prioritises customer service every day. Cold Logic simplifies air conditioning and refrigeration, making it reliable and efficient for clients across a broad spectrum of industries, including Food, Beverage, Defence, Logistics, Pharmaceuticals, Mining & Energy, and Manufacturing.

Application Instructions:

To apply, please submit your application via the SEEK LINK.

For a confidential discussion regarding this opportunity, please contact Darren Woodfall during office hours on 03 •••• •900.