Administrative Assistant

Administrative Assistant

Blackstone Legal Costing

Location: Melbourne VIC Salary: $65,000 – $75,000 per year incl. superannuation Work type: full-time Work arrangement: onsite

Blackstone Legal Costing has been a recognised leader in legal costing for over 25 years, with established offices in Melbourne, Sydney, Brisbane, and Adelaide. Our team comprises experienced lawyers and consultants possessing extensive expertise across all Australian jurisdictions. We focus on delivering leading advice in the preparation, analysis, and resolution of legal costs.

We are seeking an enthusiastic and detail-oriented Administrative Assistant to join our Melbourne team on a full-time, onsite basis. This is a practical administration position providing crucial support to our various teams. It is best suited for an individual who enjoys administrative tasks, delivering excellent client service, and collaborative work. We encourage ongoing learning and development, offering avenues to acquire new skills, broaden your expertise, and assume greater responsibilities within your role over time.

Responsibilities:

• Manage all incoming work requests via email, liaising with clients to secure necessary matter information, documents, and file access.
• Initiate new files for incoming work requests within our practice management program, and update existing file details or client cards as needed.
• Issue Terms of Engagement and invoice clients for new matters when required.
• Support workflow coordination, including communication with costing and administration teams, and maintain workflow spreadsheets.
• Undertake reception duties, such as screening incoming calls and emails and directing them appropriately, responding to queries, accepting deliveries, and greeting visitors.
• Handle mailroom tasks, including arranging couriers for the return of physical files to clients.
• Collate disbursement invoices and scan notes into our file system.
• Assist with document editing, proof-reading, cross-checking, and formatting, and occasionally send out assessments to clients.
• Provide assistance with audio transcription on occasions.
• Offer support and coverage for the administration team during periods of leave or absence, ensuring operational continuity and efficiency.
• Perform general administrative duties, such as ordering stationery and stocking the kitchen.
• Undertake ad-hoc duties as required.

Requirements:

• A positive attitude and strong work ethic.
• Excellent communication skills, both verbal and written.
• Highly organised with meticulous attention to detail.
• Ability to work independently and as part of a team.
• Capacity to work in a fast-paced environment, manage multiple tasks, and balance competing deadlines.
• Strong computer skills, including proficiency in Microsoft Office, with good typing speed and accuracy.
• Experience in a similar role will be well regarded, but is not essential.

Why Join Our Team?

• Supportive Team: Work alongside friendly and collaborative colleagues.
• Career Development: Opportunities to learn, grow, and expand your skills.
• Meaningful Work: Make a valuable contribution to the organisation's success.
• Positive Work Culture: Regular social events designed to foster strong team relationships and connections.

To be considered for this opportunity, please submit both a current resume and a cover letter through SEEK outlining your suitability for the role.

For any further questions, please contact HR•@bstone.legal.