Administrative Assistant

Administrative Assistant

Herbert Smith Freehills Kramer

Brisbane QLD

Full-time, 8-month contract (potential for extension)

Herbert Smith Freehills Kramer is seeking an Administrative Assistant to join our Brisbane Projects, Energy & Infrastructure practice. This full-time, 8-month contract role, with the possibility of extension, is based 100% onsite in our Brisbane office. You will provide essential administrative support to a high-performing team of lawyers and will be mentored by Legal Assistants within the group. This position offers variety in daily tasks, opportunities to build relationships with a broad range of internal stakeholders, and learning and development opportunities to support your career progression.

What you’ll do:

As an Administrative Assistant, you will undertake a range of administrative duties, including but not limited to:

• Supporting with diary management, which involves scheduling team and client meetings, and booking internal meeting rooms and external locations such as restaurants.
• Assisting with document management by creating and editing documents using Microsoft Word, Excel, and PowerPoint.
• Managing hard copy documents through printing, scanning, photocopying, and archiving tasks, as well as handling incoming mail.
• Contributing to financial management by reconciling expenses and assisting Legal Assistants with client billing.

What you’ll bring:

• Previous experience in an administration role.
• A committed and reliable work ethic, demonstrating enthusiasm and proactivity in the workplace.
• A professional approach, evident in your written and verbal communication style.
• Familiarity with the Microsoft Office suite, including Outlook, Word, Excel, and PowerPoint.
• Strong attention to detail and the ability to remain organised while managing competing priorities.
• A customer service approach, ideally demonstrated through previous experience in a retail or hospitality role.
• An innovative mindset, curious about AI and emerging technologies.

What you can expect from us:

Herbert Smith Freehills Kramer is a world-leading international law firm with a global team of over 6,000 professionals across 26 offices. As the market leader in Australia, we are committed to high performance, collaboration, diversity, and digital innovation. Our firm is client-centred, commercially driven, and recognised for our solution-focused expertise. We will align your growth with our ambitions.

We view your personal and professional growth as our business. As part of our team, your ambition becomes ours. We encourage growth and contribution to the firm's growth at every career stage. We provide opportunities for on-the-job learning alongside a mix of tailored learning opportunities. Daily experiences, supportive challenges, team collaboration, mentors, and structured learning opportunities will help you expand your knowledge and reach your goals.

We value your wellbeing, both at home and work, and place a strong emphasis on mental health. Support will be available, empowering you to harness your personal strengths, navigate uncertainty, embrace opportunities, and effectively manage what is within your control.

For additional benefits, including our holistic wellbeing fund or home office allowance, please visit: https://marketing.hsfkramer.com/20/33497/landing-pages/hsf-kramer-australia-benefits-brochure.pdf

Join us to be part of a human, bold, and outstanding team at Australia’s market-leading law firm. We are committed to attracting people from all backgrounds and fostering a respectful and inclusive culture where everyone thrives. This commitment is essential to our success, including our ability to innovate and achieve sustained high performance, and is a key part of our Values—Human, Bold, and Outstanding.