Assistant Office Manager & HR Coordinator (Part-Time)

Assistant Office Manager & HR Coordinator (Part-Time)

Company: 4 Life Physiotherapy Work type: Part-time Location: Mandurah & Peel Region, WA (Onsite)

4 Life Physiotherapy is seeking an organised, proactive, and people-focused Assistant Office Manager & HR Coordinator to join our expanding team. This role presents an opportunity for an experienced administration professional who finds satisfaction in supporting others, refining systems, and contributing to the smooth operation of a busy allied health practice. Working in close collaboration with our Administration Manager and Practice Managers, you will hold a significant position in guiding our administration team, overseeing daily operations, and providing support for HR administration. If you are someone who appreciates diverse tasks, takes initiative, and thrives in a collaborative setting, we encourage you to apply.

Position Details

• Part-Time: 3 days per week
• Location: Mandurah & Peel Region, WA

About the Role As our Assistant Office Manager & HR Coordinator, you will offer operational support across various business functions and serve as a primary support contact for our administration team.

Your responsibilities will encompass:

Operational & Administration Support

• Coordinate clinic inventory and assist with ordering clinical and office supplies.
• Assist with the onboarding and induction process for new team members.
• Maintain staff records and HR documentation.
• Monitor and track compliance requirements, including AHPRA registrations, Working with Children Checks, NDIS Worker Screening Checks, professional indemnity insurance, and other mandatory credentials.
• Maintain and update compliance documentation for organisations with whom we contract.
• Manage patient feedback and enquiries professionally, ensuring appropriate follow-up.
• Assist with the development and improvement of administrative systems and procedures.

Leadership & Team Support

• Assist the Administration Manager with coordinating administration staff rosters.
• Provide day-to-day supervision and support to our administration team.
• Act as a point of escalation for reception and administration staff.
• Support leave management by processing and coordinating staff leave requests alongside clinical rosters.
• Foster a positive, supportive, and professional team environment.

About You We are looking for an individual who is organised, confident, approachable, and enjoys supporting both people and processes.

Ideally, you will bring:

• Previous experience in a senior administration, team leader, office management, or practice coordination role.
• Experience supervising or mentoring staff.
• Experience with HR administration, onboarding, and employee documentation.
• Excellent organisational skills with exceptional attention to detail.
• Strong leadership and interpersonal skills.
• Excellent written and verbal communication skills.
• The ability to work independently while collaborating effectively within a team.
• Confidence using Microsoft Office and learning new software systems.

Highly regarded:

• Experience working within an allied health, medical, specialist, or NDIS environment.
• Experience using practice management software.
• Knowledge of compliance and credential management processes.

What We Offer At 4 Life Physiotherapy, we believe our people are our greatest asset. When you join our team, you will benefit from:

• Flexible part-time hours (3 days per week) supporting genuine work-life balance.
• A supportive and welcoming workplace culture.
• The opportunity to contribute to meaningful improvements across the business.
• A varied role with leadership responsibilities and opportunities for professional growth.
• Working alongside a passionate multidisciplinary team committed to delivering exceptional patient care.

About Us 4 Life Physiotherapy is a well-established allied health practice committed to providing high-quality, evidence-based care to our community. We pride ourselves on delivering exceptional patient experiences while fostering a positive, collaborative workplace where our team members are valued and supported.

Apply Now If you are an experienced administration professional looking to take the next step into a leadership-focused role, we would be delighted to hear from you.

Applications close 20 July 2026. Following the closing date, shortlisted applicants will be contacted to arrange an interview. We thank all applicants for their interest; however, only shortlisted candidates will be contacted.