Base Administrator

Base Administrator - Karratha

Company: PHI Aviation Location: Karratha, WA Work Type: Permanent, Full-time, Onsite

PHI Aviation is a global leader in helicopter services, undertaking challenging aviation assignments across the Asia Pacific region. We provide high-quality helicopter support for energy customers and search and rescue authorities, operating with a commitment to safety, efficiency, quality, and service.

About the Role

An opportunity exists for a Base Administrator to join our growing team in Karratha. This role is suited for an organised and proactive individual looking to develop administration and facilities coordination skills within a fast-paced aviation setting. It presents a strong avenue for career progression within a supportive and collaborative environment.

Reporting to the Base Manager, this is a hands-on position focused on base administration and providing essential support for efficient operations.

Key Responsibilities

• Serve as the initial point of contact for all external enquiries via phone, email, or in person, directing them as appropriate.
• Provide administrative assistance, including filing, archiving, taking meeting minutes, and supporting other departments.
• Maintain accurate personnel records, including contact details and staff recency data within Air Maestro.
• Arrange onsite accommodation for visiting crew and personnel, and liaise with accommodation providers regarding bookings and maintenance.
• Schedule and conduct PHI inductions for new personnel, visitors, and contractors arriving at the base.
• Monitor access to airside areas in accordance with Karratha Airport procedures, ensuring a 100% induction standard is maintained.
• Manage accommodation bookings for crew and visitors, coordinating with providers as necessary.
• Maintain notice boards, ensuring information is current and regularly reviewed.
• Issue purchase orders according to Company Policy, maintain records, match orders to invoices, and forward accounts for payment.
• Order and maintain adequate stock levels for stationery and amenity supplies.

Requirements for this Role

• Good communication skills and a willingness to learn.
• A proactive, professional demeanour with a strong customer-facing approach.
• Must possess or be eligible to obtain an ASIC card.
• Strong computer literacy with the ability to learn PHI systems.

About You

• Safety-focused with a commitment to following procedures.
• Eager to learn and develop practical technical skills.
• Reliable and adaptable within a dynamic operational environment.
• Possesses a well-developed sense of responsibility and teamwork.
• Previous aviation experience is desirable.
• Ability to follow instructions while also taking initiative when appropriate.
• Defence force experience is desirable, and veterans are encouraged to apply.

What We Offer

Join our team and work in a rewarding and professional environment alongside a diverse group of individuals who share ideas and experiences. We offer an employee benefits package that includes access to a comprehensive wellbeing platform.

How to Apply

If this position aligns with your career aspirations, please register through our PHI Career Centre and follow the application steps.

For any questions regarding this position, please contact: hra••••@phi-int.com.

PHI Aviation is an equal opportunity employer and encourages applications from Aboriginal and Torres Strait Islanders.

We respectfully request no agency submissions.

Applications close Saturday, 26 July 2026. PHI reserves the right to commence shortlisting and remove this job advertisement prior to this date.