Bookkeeper & Office Manager

Bookkeeper & Office Manager - Civil Construction

Company: Sanning Pty Ltd Location: Wangara, Western Australia Work Type: Full-time

Sanning Pty Ltd is an established and expanding civil construction firm in Western Australia, undertaking a variety of infrastructure and commercial projects. We are seeking a capable and proactive individual to fill the dual role of Bookkeeper and Office Manager.

About the Role:

This position is hands-on, managing the daily financial and administrative functions of the business. It requires a strong focus on compliance, accuracy, and effective office operations, supporting a busy team and contributing to smooth operational performance.

Key Responsibilities:

• Financial Management:
• End-to-end accounts payable and receivable.
• Bank and credit card reconciliations.
• Payroll processing, including superannuation, STP, and leave entitlements.
• BAS, IAS, and PAYG preparation and lodgement.
• Monthly financial reporting and reconciliation.
• Assisting with budget tracking and job costing.
• Maintaining up-to-date records using MYOB.
• Office & Administration Management:
• Manage day-to-day office operations and supplies.
• Maintain registers for insurance, plant & equipment, staff training/licensing, PPE, and certifications.
• Coordinate staff clothing and uniform orders, maintain PPE registers.
• Assist in onboarding new suppliers and processing creditor applications.
• Provide administrative support for directors and project managers.
• Maintain cloud-based filing and document control systems (SharePoint/Office 365).
• Site & Workforce Support:
• Facilitate staff onboarding, police clearances, site inductions, and mobilisation.
• Maintain up-to-date skills matrix, licences, and training compliance.
• Track and manage warranty claims and service schedules for equipment.
• OHS & Quality Assurance Support:
• Maintain and update safety documentation (SWMS, policies, procedures, inductions, toolbox records).
• Support internal safety and quality audits.
• Assist with WHS reporting, incident registers, and close-out actions.
• Ensure compliance with ISO or client standards and assist with accreditation processes.
• Support document control systems for site and project-specific quality and safety requirements.
• Compliance & HR Support:
• Understanding and applying relevant industrial awards and EBAs.
• Managing payroll differences between casual, full-time, and flat-rate employees.
• Supporting HR administration, including onboarding, employment contracts, and compliance tracking.
• Liaison:
• Liaising with external accountants and suppliers.

About You:

• Minimum 3 years’ experience in a similar bookkeeping or finance role.
• Minimum 3 years’ experience in office management or senior administration within the construction or civil industries.
• Proficient in MYOB (essential).
• Strong understanding of payroll and award interpretation across different employment types.
• Strong knowledge of WHS, compliance, and quality assurance documentation.
• Knowledge of Australian workplace laws and modern awards.
• Experience in the construction or trades industry (highly desirable).
• Proficiency with Microsoft Office 365 including Outlook, Excel, Word, Teams, and SharePoint.
• High level of accuracy, organisation, and time management skills.
• Excellent organisational and time management skills.
• Ability to work independently and contribute as part of a team.
• Strong written and verbal communication.
• Excellent communication and problem-solving skills.
• Able to work autonomously, prioritise.
• Bookkeeping or accounting qualifications (preferred).

What We Offer:

• Salary negotiable based on experience.
• Supportive and down-to-earth team culture.
• Opportunities to grow with the business.
• Exposure to a fast-moving, real-world construction environment.

How to Apply:

If you are an experienced Bookkeeper and Office Manager with a background in construction, and you are ready to play a key role in our team, we would love to hear from you.

Please apply via SEEK with your CV and a short cover letter.