Business Services Specialist

Business Services Specialist

Alexander Appointments is seeking a Business Services Specialist for a 12-month fixed-term contract, with a view to extension, to support ANZ operations for a global healthcare organisation. This role offers an immediate start and is based in Sydney NSW, operating on a hybrid model with three set days in the office (Tuesday–Thursday).

Salary: $90,000 – $105,000 per annum, plus superannuation and bonus, dependent on experience.

This is a highly collaborative position that integrates finance, operations, and problem-solving, with a significant focus on managing fleet operations and addressing complex, non-standard expense queries. Reporting to the Head of Finance & Business Services, you will provide key support across multiple operational areas, ensuring the smooth execution of daily tasks while also contributing to reporting, insights, and broader business initiatives.

Transferable experience is welcomed, including from fleet or novated leasing organisations, reconciliation or lease administration roles, or from Executive Assistants possessing strong coordination, judgement, and stakeholder management skills.

Why Join?

• Be part of a global, purpose-led organisation offering strong operational and commercial exposure.
• Engage in a broad, varied role encompassing finance, operations, and stakeholder engagement.
• Benefit from collaborative and supportive leadership with mentorship from senior finance professionals.
• Experience an inclusive, flexible working environment with hybrid arrangements.

Key Responsibilities:

• Fleet Operations:
• Manage and coordinate the ANZ fleet of approximately 125 vehicles.
• Liaise with external providers and internal stakeholders to ensure seamless operations.
• Support policy governance, utilisation tracking, and cost optimisation.
• Assist with lease administration, insurance coordination, and compliance requirements, including FBT considerations.
• Travel, Expenses & Credit Cards:
• Manage escalated and non-standard expense queries received via the central inbox.
• Investigate and resolve complex or policy-exception claims using sound judgement.
• Provide guidance to stakeholders on policies, reimbursements, and processes.
• Support corporate card and expense reconciliation processes.
• Reporting & Business Support:
• Deliver reporting and insights across fleet, expenses, and business services.
• Support the Head of Finance & Business Services with ad hoc analysis and operational tasks.
• Assist across broader areas such as legal and real estate administration as required.
• Identify opportunities for process improvement and operational efficiency.

What You Bring:

• 3–5+ years of experience in finance operations, business services, fleet, or similar roles.
• Strong problem-solving skills with the capacity to manage ambiguous or non-standard queries.
• Excellent stakeholder engagement and communication skills.
• High attention to detail with a proactive, hands-on approach.
• Experience with systems such as SAP, Concur, Ariba, or similar is preferred.

Working Arrangements & Additional Information:

• Hybrid working model with three set in-office days (Tuesday–Thursday).
• Occasional flexibility may be required to support business needs or global stakeholders.
• Exposure to regional and global teams across APAC and Europe.

How to Apply:

Please submit your resume in Word format via the "Apply Now" tab to be considered for this role.

Applications will be reviewed, and only suitable applicants will be contacted. We encourage you to visit our website and create a job alert to be immediately notified of new opportunities: https://www.alexanderappointments.com.au/job-alerts