Commercial Administration Assistant

Commercial Administration Assistant

Harcourts North Geelong

Harcourts North Geelong is a local, family-owned business and an award-winning agency with a strong standing in the community. We utilise industry-leading systems and technology, prioritising training, community engagement, and work-life balance. Our core values include ethics, integrity, courage, and passion, with a dedicated focus on building enduring client relationships and contributing to our community.

Our Commercial division operates as part of a comprehensive, full-service agency, delivering specialised and integrated services to clients throughout Greater Geelong. Our distinctive, personalised approach differentiates us from competitors. We welcome applications from individuals seeking to begin their careers in the Commercial sector; training will be provided to facilitate adaptation to this commercial role.

About the Role

This position involves managing administrative tasks to provide support to Commercial Sales, Leasing, and Property Managers. Key responsibilities include:

• Undertaking Rent Reviews
• Managing Lease Renewals
• Processing Lease Transfers
• Issuing Invoices
• Following Up on Arrears
• Undertaking Regular Inspections
• Organising Maintenance Contractors
• Issuing Annual Outgoings Estimates and Reconciliations
• Organising and Conducting Inspections
• Auditing and Managing ESM

Initial and ongoing training will be provided. The work days are Monday to Friday, with flexible work arrangements available.

Requirements and Qualifications

• Previous real estate experience is preferred.
• Very strong written and verbal communication skills are a must.
• An exposure to investing in commercial property would be highly sought after.
• Ability to prioritise work based on client requirements.
• Strong analytical and practical problem-solving skills.
• Strong negotiation capabilities and financial acumen.
• Must be focused, determined, self-driven, and results-oriented.
• Must have a positive attitude with the ability to adapt as required.
• Must be punctual, reliable, and well-presented.
• Ability to work well independently and in a team.
• Must be a forward planner with superior time management.
• Proficiency with computers and IT applications.
• Must be community-oriented with a strong social conscience.
• Current Agents Rep and Driver's Licence are essential for this role.

Location: Geelong Work Type: Full-time Work Arrangement: Onsite

You will be supported by a skilled, cohesive, and esteemed team, industry-leading systems and technology, and benefit from a thriving workplace culture.

If this opportunity aligns with your aspirations, we encourage you to connect with us for a confidential discussion.