Compliance Reports & Scheduling Administrator

Compliance Reports & Scheduling Administrator

RIC Safety Audits | Geelong West, South West Coast VIC

Salary: $65,000 – $70,000 per year Work Type: Full-time Location: Onsite

RIC Safety Audits, a respected locally owned business in Geelong, specialises in gas, electrical, smoke alarm, and minimum standards compliance checks for residential rental properties. We serve real estate agencies and property owners across the Geelong, Melbourne, and Ballarat regions. We are passionate about our work, possess in-depth regulatory knowledge, and are committed to high levels of customer service and a positive team environment.

We seek a highly organised administrator with an exceptional eye for detail to manage our reporting and compliance output, ensuring all client reports are accurate, complete, and correctly structured before dispatch.

About the Role

This is a critical role central to our service delivery. You will be the quality assurance point for our safety reports and the facilitator of daily operations.

Key responsibilities include:

• Preparing and finalising rental safety reports (gas, electrical, smoke alarm, minimum standards).
• Reviewing trade reports for accuracy, completeness, and correct structure prior to client distribution.
• Ensuring all data is clean, consistent, and presented precisely as required, with no errors or omissions.
• Identifying issues and proactively proposing solutions and concerns.
• Scheduling and coordinating appointments with renters, property owners, and our trades team.
• Managing incoming phone and email enquiries as a primary contact.
• Processing work orders, performing data entry, and undertaking general administrative tasks.
• Following up to ensure job and report completion and resolution of outstanding issues.

This role extends beyond basic data entry, requiring foresight, accountability, and the judgment to identify and address discrepancies.

What We're Looking For

This position requires an individual who can operate independently and take ownership. Reliability and the ability to manage tasks autonomously are key.

Essential attributes:

• Exceptional attention to detail – this is the single most important quality for this role.
• Proficiency in Microsoft Office.
• Strong written and verbal communication skills.
• A practical problem-solver who offers solutions.
• Calm, organised, and capable of managing multiple priorities.
• Excellent time management skills and a natural team player.
• Strong customer service skills and pride in delivering quality work.

Experience in real estate/property management, scheduling, or a trade-based industry will be highly regarded but is not essential.

Why Join RIC Safety Audits?

• A stable, full-time, long-term employment opportunity.
• A genuinely enjoyable, friendly, and supportive team environment.
• Employment with a well-established and reputable local business.
• A fully equipped office located in Geelong West.
• The chance to take on real responsibility and make a tangible impact.

How to Apply — Please Read Carefully

Given the paramount importance of attention to detail in this role, your application process is as significant as your experience.

Please email your CV and a cover letter to bra•@ricsa.com.au, addressed to Brad Ott.

Your cover letter must:

• Reference the exact name of this job advert at the top.
• Address your experience with reports, data accuracy, or quality-checking work.
• Provide an example of a time you identified an error or resolved a problem that others had overlooked.
• Outline your experience with scheduling or coordinating individuals.
• Explain why you are the ideal candidate for this role.

Applications that do not include a cover letter addressing these specific points and referencing the exact advert name will not be considered.

For further information, please contact Brad Ott on 04•• ••• 916.