Divisional Support Officer

Divisional Support Officer

Department of Health - Queensland

Location: South Brisbane Work type: Full-time Work setting: Onsite

This role provides high-level, efficient, professional, and confidential executive administrative support to the Divisional Director and Divisional Leadership Team.

About the Role

In this position, you will deliver quality outcomes for children, young people, and families, aligning with the Children's Health Queensland Leadership Excellence Framework, the Queensland Public Service, and CHQ values. Your responsibilities will include:

• Managing and coordinating the daily operations of the Office of Divisional Management and the Directorate to deliver focused services and achieve a high level of performance in a demanding executive and service delivery environment.
• Assisting Directors/Managers with various ad hoc functions within the Department of Health at a state level and liaising with relevant stakeholders.
• Organising, coordinating, and managing all administrative aspects of the relevant Divisional Directors professionally. This includes screening incoming calls, diary management, organising travel itineraries, coordinating education and planning days, coordinating recruitment processes, myHR payroll processes, and managing an effective office records management system.
• Managing correspondence (official correspondence and administrative records) and email accounts. You will coordinate correspondence to ensure compliance with Queensland Health policy and timely completion of responses within designated and competing timeframes.
• Performing secretariat functions for relevant high-level meetings by organising and scheduling meetings, sourcing and organising venues, equipment, stationery, video conferencing, seating, and catering as required.
• Preparing, generating, and distributing relevant documents such as agendas, reports, and correspondence. You will coordinate attendance (staff, presenters, etc.) and manage confidential minute recording, distribution, and action tracking.

About Children's Health Queensland Hospital and Health Service (CHQ HHS)

Children's Health Queensland is a recognised leader in paediatric healthcare, teaching, and research. We deliver a comprehensive range of clinical services and training, tertiary and quaternary care, and health promotion programs to children and young people from across Queensland and northern New South Wales.

Our interprofessional workforce of over 5,000 individuals delivers responsive, integrated, and internationally recognised person-centred care through a network of services and facilities. This network includes the Queensland Children's Hospital, Jacaranda Place, Ellen Barron Family Centre, our Child and Youth Community Health Service, our Child and Youth Mental Health Service, and other statewide services and programs, including specialist outreach and telehealth services.

Inclusion and Diversity

To foster inclusive recruitment practices, we are committed to increasing our Aboriginal and Torres Strait Islander Health Workforce and building inclusive cultures that respect and promote human rights and Workforce Diversity and Inclusion. CHQ is an equal opportunity employer.

Benefits of Working at CHQ HHS

If you seek a rewarding career and are enthusiastic about contributing to Australia's leading paediatric health service, join the CHQ team and enjoy a range of benefits, including:

• Opportunities for professional growth and development
• Competitive remuneration
• Annual pay increases
• 12.75% employer superannuation contribution
• 17.5% annual leave loading
• Salary packaging
• Employee wellness and assistance program
• Work/life balance, variety, and flexibility

Further information about why it is rewarding to work at CHQ HHS is available.

Application Instructions: Please submit your application as per the instructions provided in the advertisement.