EA/ Senior Legal PA

EA/ Senior Legal PA Hazelbrook Legal Canberra ACT Salary: $90,000 – $105,000 per year Work type: full-time Location: onsite

This presents a unique opportunity to support our Managing Partner and CEO. Hazelbrook Legal was established with the core principles of fostering a collegial work environment, supporting team members to achieve superior client outcomes, and engaging in interesting and rewarding work.

We are seeking an EA/Senior Legal PA to provide support to our Leadership team, comprising the Managing Partner, CEO, and two Partners. This role also involves broader support for the entire team and the Canberra office. Joining Hazelbrook Legal at this time offers a dynamic experience, with varied and engaging work stemming from the high calibre of our legal activities, the quality of our team, and the firm's growth.

Desired skills and expertise We are looking for individuals who demonstrate proactivity, possess strong problem-solving abilities, value discretion, and can be relied upon to produce high-quality work. This position is suited to individuals with meticulous attention to detail, who embrace responsibility for their contributions, and who thrive in a fast-paced setting.

Key Responsibilities

• Partners
• Manage all inbox activity, including comprehensive filing.
• Proactively handle correspondence directed to Partners, coordinating subsequent actions and preparing draft responses.
• Oversee calendar and diary management, which includes coordinating meetings, arranging travel, booking venues, and preparing detailed itineraries.
• Draft and proofread emails and other correspondence.
• Manage filenotes.
• Assist with receipts and expenses.
• Support business development activities.

• CEO
• Act as a strategic gatekeeper, managing competing priorities and ensuring efficient use of the CEO’s time.
• Proactively coordinate CEO priorities and monitor the progress of firm-wide initiatives.
• Manage the CEO’s inbox and correspondence, including drafting responses and coordinating follow-up actions.
• Prepare briefing notes and background materials for key meetings and client engagements.
• Draft internal communications and firm announcements on behalf of the CEO.
• Handle highly confidential commercial matters with discretion and professionalism.

• Matter Management
• Produce, format, review, and finalise documents and contracts, including document protection.
• Assist with general administrative duties for the wider team, including document production, formatting, review, and finalisation.
• Support other functions critical to the efficient operation of matters.
• Assist Partners with the matter lifecycle as required, working closely with the support team to meet deliverables.

• Billing
• Assist Partners with billing management.
• Collaborate closely with the wider support team to manage team deliverables.

• Office Administration
• Undertake office management tasks to ensure the smooth operation of the Canberra office.
• Assist the Practice Manager as required.

About Hazelbrook Legal Hazelbrook Legal is an engaging and progressive firm, providing a genuinely supportive work environment. We are committed to offering our staff unparalleled career development opportunities and the chance to collaborate with Australia’s most dynamic and innovative companies and leaders. Our commitment to diversity is reflected in our gender-balanced and culturally diverse workforce, including at senior levels. Join us and be recognised for your hard work and initiative through an innovative and fully inclusive bonus and reward scheme.

How to Apply Please submit a cover letter and CV addressed to Simone to car••••@hazelbrooklegal.com. Applications will only be accepted via the email address provided. Applications will close once a successful candidate has been identified.

Please note this is a full-time position and is not suitable for students. We are seeking a dedicated legal support professional. Only successful applicants will be contacted.