Executive Assistant

Executive Assistant Kaizen Recruitment Melbourne VIC Full-time, Onsite

Our client, a growing specialist investment manager focused on delivering strong long-term outcomes through a disciplined and collaborative approach, is seeking a proactive Executive Assistant. This role will drive operational excellence, optimise CRM processes, and contribute to business growth within an inclusive environment.

Key Responsibilities

• Deliver high-level executive support to Directors, including diary management, travel arrangements, and meeting coordination.
• Prepare professional presentations, reports, meeting packs, and correspondence.
• Manage day-to-day office operations, suppliers, facilities, onboarding/offboarding, and staff/client events.
• Maintain and optimise the HubSpot CRM database, including data updates, cleansing, reporting, and workflow management.
• Act as the first point of contact for clients and visitors, coordinating communications and follow-ups.
• Identify and implement improvements to CRM utilisation, business processes, and administrative efficiency.

Technical Skills and Qualifications

• Demonstrated experience in a comparable role, such as Executive Assistant, Team Assistant, Marketing Coordinator, or similar.
• Previous exposure to the property or fund management industry (preferred).
• Hands-on experience with HubSpot or a similar CRM platform.
• Advanced proficiency in Microsoft Office suite (Word, Excel, PowerPoint).
• Exceptional organisational skills with strong attention to detail.
• Outstanding communication and stakeholder management abilities.
• Proactive, resourceful, and client-service oriented mindset.
• Proven ability to manage confidential information and multiple priorities effectively.
• Strong team player with a collaborative approach to achieving organisational goals.

For further details or to express interest in this position, please contact Julia Thorpe on 04•• ••• 543 or via email at jul••@kaizenrecruitment.com.au. Applications can also be submitted via the attached link. #SCR-julia-thorpe