Executive Assistant

Executive Assistant Optus Macquarie Park Full-time Remote

Optus, an Australian telecommunications company providing over 11 million services daily across mobile, broadband, and digital solutions, is seeking a proactive and professional Executive Assistant. This role offers high-level administrative support to two senior leaders and is suited for an individual who excels in a fast-paced environment, effectively manages competing priorities, and cultivates strong cross-team working relationships. You will be instrumental in ensuring our leaders operate effectively and efficiently, contributing to a collaborative, high-performing workplace.

Responsibilities:

• Manage complex calendars, coordinate meetings, arrange room and catering bookings, and ensure alignment with executive priorities.
• Prepare meeting materials, including agendas, presentations, and documentation. Attend meetings to capture actions as required.
• Support email management through prioritisation, filing, and tracking of follow-ups and responses.
• Coordinate domestic and international travel, accommodation, and conference logistics.
• Process expense claims, ensuring compliance with corporate policies and deadlines.
• Assist with onboarding processes, event coordination, property moves, and purchase order administration.
• Maintain team documentation, including organisational charts, distribution lists, and compliance tracking.
• Support broader team initiatives such as HR administration, reporting line changes, and internal communications.

Requirements:

• Excellent interpersonal and communication skills, with a professional and personable approach.
• High attention to detail and strong organisational skills.
• Ability to multitask, manage tight deadlines, and adapt to changing priorities.
• Strong technical proficiency across Microsoft Office and corporate systems.
• Discretion, confidentiality, and a proactive mindset.
• Collaborative team player with a flexible, can-do attitude.
• Proactive and responsive in managing critical requests with urgency and attention to detail.

Benefits:

• Competitive remuneration and employee discounts.
• $80 monthly credit and 25% off Optus products, plus unique shopping discounts with retail partners.
• Flexible working arrangements, with opportunities to work three days in the office and two days remotely or from home.
• A vibrant and collaborative office campus featuring cafes, a convenience store, chill-out zones, a GP, post office, gym, and an on-site childcare centre.
• Competitive leave policies, including additional 'Connected' days for personal focus areas.
• Inclusive, carer-neutral paid Parental Leave of up to 16 weeks.
• Opportunities for professional development and future-ready skills through Optus U's industry-focused micro-credentials, developed with La Trobe and Macquarie Universities.
• Meaningful connections through employee-led networks and diversity initiatives, including Culture Connect, Elevate Women, Disability Network, and Express Yourself (LGBTQIA+).
• Free access to 24/7 counselling and support services (in-person, phone, SMS, or video) to prioritise wellbeing.

Company Information: Optus is committed to diversity and inclusion, valuing individual differences and embracing them. The company ensures equal employment opportunity for all job seekers, including individuals from diverse gender, cultural and linguistic backgrounds, individuals with a disability, individuals identifying as part of the LGBTQIA+ community, individuals who may have served in the armed forces, or who identify as Aboriginal and/or Torres Strait Islander.

Application Instructions: If you require any adjustments or accessibility support to participate fairly and equitably in the recruitment process, please email AccessibleRecruitment@optus.com.au or call 18•• ••• 170. Please advise your preferred method of contact, and Optus will be in touch within 48 hours.

For more information on Diversity, Inclusion & Belonging at Optus, please visit https://www.optus.com.au/about/inclusion-diversity.