Executive Assistant – True Business Partner to EGM

Executive Assistant – True Business Partner to EGM

UGL’s Services division provides operations, maintenance, and asset management solutions for critical infrastructure and essential industries. We collaborate with clients in energy, transport, utilities, and defence sectors to ensure major assets operate safely and efficiently.

We are seeking an experienced Executive Assistant to support the EGM of our Services division, based in our Melbourne office on Southbank Boulevard. This is a permanent, full-time position that will maintain day-to-day operations while partnering closely with the EGM and playing a key role in supporting leadership priorities and business initiatives.

This role offers genuine partnership with a senior leader, moving beyond simply taking direction. It provides variety, encompassing diary and travel management, SLT coordination, and project involvement. There is an opportunity for growth into more strategic and business-facing work over time. You will connect a national leadership team and facilitate collaboration. UGL offers stability, scale, and the opportunity to learn a complex, high-performing business.

About the Role You will manage a busy, forward-planned calendar; this leader prefers well-advanced scheduling. Coordination of frequent travel is a key aspect, alongside staying informed of priorities through regular check-ins. A strong preference exists for an individual who anticipates needs and ensures tasks are completed proactively. There is scope to support the Services leadership team, foster connections, and coordinate planning sessions. In time, you may undertake small projects, assist with new initiatives, and contribute to improving team collaboration.

Key Responsibilities

• Manage a complex, forward-planned diary with regular priority check-ins.
• Coordinate frequent interstate travel, including detailed itineraries planned well in advance.
• Liaise nationally to organise site visits, client meetings, and leadership schedules.
• Support leadership activities such as meetings, planning sessions, and presentations.
• Assist with business initiatives, maintaining information and supporting small projects as the role evolves.

What We Offer

• Hybrid work arrangement.
• 16 weeks of paid primary parental leave.
• Complimentary salary continuance insurance.
• Discounted Medibank health insurance.
• Individual Development Plan for career shaping.
• Participation in the Wellness Program with AIA Vitality.
• Access to the OneRewards Discount Program.

About You

• Highly organised Executive Assistant with experience managing busy, complex schedules.
• Proactive and comfortable staying one step ahead of priorities.
• Strong coordination skills, particularly across travel and multiple stakeholders.
• Confident working with senior leaders and building trusted relationships.
• Open to learning the business and getting involved beyond core EA responsibilities.

About Us UGL delivers end-to-end engineering, construction, operation, and maintenance services across sectors including rail, transport, communications, oil and gas, power, renewables, resources, water, and defence. We partner with major blue-chip companies, government agencies, private enterprises, and public institutions. As part of the CIMIC Group, we value diversity in our team’s backgrounds, ideas, and work styles.

We are an Equal Opportunity Employer and strongly encourage applications from people with disabilities, Aboriginal & Torres Strait Islander people, mature aged workers, and individuals from culturally diverse backgrounds.

Please note that relevant screening checks will be conducted as part of the recruitment process. These may include a national criminal history check and completion of a pre-employment medical questionnaire.

Job Ref: 268256