Executive Officer to the Chief Executive

Executive Officer to the Chief Executive

Impact Advising is seeking an Executive Officer to the Chief Executive. This is a full-time, hybrid role based in Adelaide, SA.

This is an exceptional career opportunity within a highly regarded, for-purpose organisation dedicated to enhancing safety across Australia's rail networks. The role offers genuine autonomy, strategic involvement, and a trusted partnership with the Chief Executive.

The Executive Officer to the Chief Executive is crucial in supporting the operations of the Chief Executive's Office. As a trusted and reliable partner, you will utilise your strong organisational, administrative, and stakeholder engagement skills to ensure the Chief Executive is consistently informed, prepared, and supported across a broad spectrum of key priorities. This position provides meaningful engagement with senior leaders, government stakeholders, committee members, and industry representatives, contributing to an organisation focused on supporting safe railways for Australia.

We are looking for a highly organised, proactive self-starter who takes initiative and thrives in a dynamic environment where no two days are the same. You will bring a calm, solutions-focused approach and the ability to manage competing priorities with exceptional attention to detail. As a confident and professional communicator, you will build trusted relationships with ease and be comfortable navigating complex stakeholder environments.

Impact of the Organisation The Office of the National Rail Safety Regulator (ONRSR) is the independent statutory body responsible for national rail safety. Headquartered in Adelaide with offices across Australia, ONRSR is committed to promoting and improving rail safety. Their culture is purposeful, inclusive, and collaborative, where individuals are empowered to bring their authentic best selves to work and contribute to enhancing rail safety across the Australian community through targeted, risk-based regulation and the active sharing of insights to raise awareness.

Impact in this Role The Executive Officer to the Chief Executive plays a pivotal role in supporting the Chief Executive with a wide range of executive-level administration, secretariat, stakeholder liaison, and project assistance initiatives. You will focus on ensuring the Chief Executive is prepared and informed on relevant matters and priorities in a timely manner. Daily responsibilities will include managing various priorities, from leading diary management to providing secretariat support at executive meetings, escalating communication across diverse stakeholders, and assisting with internal events and office management. Your ability to be collaborative, proactive, exercise sound judgement, and maintain a strong service-oriented approach will enable the Chief Executive and the broader leadership team to operate effectively and efficiently.

Key Responsibilities

• Provide high-level and fast-paced executive support, including diary, inbox, and correspondence management.
• Prepare and coordinate briefings, reports, presentations, and confidential communication.
• Build and nurture strong professional relationships with diverse key stakeholders across Government, Minister Offices, industry, Governance Committees, and the Office of the Chief Executive, ensuring high levels of professionalism and discretion at all times.
• Provide secretariat support to the Governance Committees, including agenda papers, minutes, and follow-up of action items.
• Work collaboratively with all internal stakeholders and teams, taking the initiative to help others across the business.
• Coordinate internal social and professional development events.
• Book travel arrangements and arrange itineraries.
• Process credit card reconciliations and raise purchase orders.
• Provide office management support, including acting as a professional point of contact for visitors and coordinating deliveries, catering, and stationery.
• Provide ad hoc administration to support the Office of the Chief Executive, including research tasks, finance, HR, and procurement.

Skills & Experience

• Demonstrated experience providing high-level and broad executive support to an executive leader in a complex and fast-paced environment.
• Exceptional organisation skills with initiative, attention to detail, and the ability to manage multiple priorities effectively.
• Highly developed emotional intelligence and interpersonal skills, with a proven track record of working cohesively and professionally with diverse senior stakeholders.
• Ability to consistently exercise sound judgement, discretion, problem-solving, and confidentiality.
• A warm and collaborative team-oriented approach and service mindset, consistently demonstrating proactiveness and eagerness to support the organisation and wider team.
• High level of proficiency and experience in using Microsoft Suite of products, including SharePoint and Teams, is essential.
• The ability to perform confidently under pressure, demonstrating resilience and adaptability.

Salary: $90,000 - $100,000 per annum (plus superannuation). Work Type: Full-time. Location: Adelaide SA. Work Environment: Hybrid. Reporting Line: Reports to the Chief Executive. Ideal Start Date: As soon as possible.

To apply, please submit your resume and a cover letter outlining your suitability for the role.