Legal Assistant

Legal Assistant - Allens, Sydney NSW

Allens is seeking a Legal Assistant to join our Practice Support team in Sydney. This full-time, permanent role offers a hybrid working arrangement, with an expectation of 60% of your time spent in the office. Discussions regarding specific flexibility are welcome, provided business needs are met.

Your Role

As a Legal Assistant, you will work alongside legal operatives and Practice Executives, providing administrative and operational support across a variety of tasks within our Sydney office. You will be an integral part of a high-performing Central Support team, contributing to a top-tier legal practice. This position demands adaptability to diverse expectations, strong communication abilities, and a commitment to excellence.

We are interested in candidates who are curious and driven to explore future possibilities, particularly those excited by emerging technologies like AI and keen to apply digital innovations to enhance work processes and outcomes.

Key Responsibilities:

• Provide operational support to legal operatives, adapting to evolving role and business requirements.
• Deliver administrative support, including report generation, expense management, document amendments, and physical/electronic document management (printing, filing, archiving).
• Assist with matter financials, including the monthly billing process, creating and amending billing narratives, and drafting/finalising bills.
• Support the setup and coordination of new clients and matters using matter planning tools.
• Maintain client relationship management software, record business development activities, and manage accurate contact records and project management.
• Assist with client reporting and client pitch preparation.
• Support the coordination of client events.
• Collaborate with team members within and outside the Practice Support team to ensure high-quality work and service delivery to all stakeholders.

About You

We are looking for individuals who excel in fast-paced, intellectually rigorous environments. You will consistently deliver high-quality outcomes, demonstrate sound judgment, and take ownership of complex tasks. Your ability to collaborate effectively and pursue continuous improvement will be vital.

Requirements:

• Experience in a similar role, ideally within a law firm. Experience within finance, accounting, or other professional services firms will also be considered.
• High proficiency and accuracy with software, including Microsoft applications (Word, Outlook, PowerPoint, Excel), DocsCorp, and other document management software used by the firm.
• High level of accuracy and attention to detail.
• Flexibility to organise and prioritise work independently and meet tight deadlines.
• Ability to work effectively within a team environment.
• Capacity to draft correspondence, presentations, pitch documents, and slide packs quickly and accurately.
• A willingness to share your unique background and experiences, as we celebrate diversity across gender and gender identity, sexual orientation, age, ability, cultural backgrounds, First Nations communities, and family and caring arrangements. Applications from all passionate applicants are encouraged.

While not a requirement, candidates with a background in property/real estate are welcome to apply.

Your Development

Joining Allens provides unparalleled learning and development opportunities. You will be challenged, supported, and guided in your growth. We foster greatness and will coach you to meet your goals and aspirations. Our Career Deal offers a transparent approach to career development, allowing you to take control of your career path. Through our international alliance with Linklaters, secondment opportunities worldwide are available. You will be part of a trusted team that delivers results, contributes to firm-wide initiatives, and upholds the highest standards of client service and operational excellence. Allens' values—creative thinking, collaborative problem-solving, inclusive leadership, and the pursuit of excellence—are central to our culture and client service.

Our Perks

Benefits include market-competitive fixed remuneration and an employee recruitment referral program. You will also receive discounts at hundreds of suppliers.