New Financial Year, New Opportunity: OFFICE MANAGER

OFFICE MANAGER

Colda Constructions

Colda Constructions, a Canberra-based construction company, specialises in the project management of building projects for government agencies, universities, public schools, and private clients. We are a professional and experienced team responsible for managing projects from inception to completion, encompassing planning, documentation, safety compliance, subcontractor coordination, and client liaison.

As our Office Manager, you will provide essential support to our team of six Project Managers and Site Managers. Your responsibilities will include assisting with safety documentation, inductions, training records, reporting, signage, and general project administration to ensure the smooth progression of our projects.

This is a busy and varied role offering considerable diversity and responsibility, with the opportunity to be involved in a wide range of construction projects across Canberra. Australian work rights are mandatory for this position.

This role offers:

• A relaxed and supportive work environment with competitive pay.
• The autonomy to manage your workload and take ownership of your role.
• Flexible working arrangements, with the option to work either 4 or 5 days per week (5-day school-hours is an option).
• No work taken home – when you leave the office, you are finished for the day.
• A convenient Fyshwick location with easy FREE parking and access to cafés, retail outlets, and other services.

Responsibilities:

• Manage the tender process, including assisting in programming, preparation, gathering information, and occasionally writing submissions.
• Coordinate safety implementation and documentation across all projects in collaboration with the Safety Manager, utilising safety management software.
• Support daily office operations and administrative tasks, including office equipment management.
• Attend weekly Team Meetings with the site-based team, take minutes, and track action items.
• Utilise project management software to run reports on projects, troubleshoot issues, improve processes, upload documents, and close out projects.
• Manage the Work Order process with colleagues, including logging, allocating, overseeing invoicing, and client liaison.
• Regularly report on office operations to management through weekly meetings and generated reports (e.g., Aged Receivables, Site Inductions).
• Follow up on receipts from staff for purchases to be reconciled.
• Track and action multiple regular tasks each week, month, and quarter.
• Approve office function bills (e.g., Xero, Tender Writer) within the bookkeeping software.

Requirements:

• Minimum of 2 years of Office Manager experience is required for this role.

Details:

• Salary: $100,000 – $110,000 per year
• Work Type: Full-time
• Location: Fyshwick
• Remote/On-site: Onsite

To Apply: Please send your CV and a brief introductory email to inf•@coldaconstructions.com.au explaining your interest in the role and why you believe you would be a great fit.