NSW State Admin - White Lady Pennant Hills

NSW State Admin - White Lady Pennant Hills

Company: MAYDAY Recruitment Location: Pennant Hills Work type: Full-time Remote/on-site: Onsite

MAYDAY Recruitment is seeking an experienced individual for the position of NSW State Admin Coordinator, situated in Pennant Hills. This role supports a respected organisation within the funeral services sector.

This is an opportunity for an experienced Executive Assistant or Senior Admin Officer to offer high-level support to the General Manager and Senior Leadership Team, contributing to operational efficiency across NSW and ACT. Beyond traditional administrative functions, the position involves improving processes, coordinating leadership activities, and ensuring the smooth operation of the business.

The Role

As the State Admin Coordinator, your responsibilities will include:

• Providing high-level support, encompassing complex diary management, inbox coordination, travel arrangements, meeting scheduling, and correspondence.
• Coordinating leadership meetings, quarterly planning sessions, off-site events, and strategic workshops, from initial planning through to execution.
• Preparing agendas, presentations, reports, and meeting packs, and accurately documenting meeting minutes with clear follow-up actions.
• Serving as the central coordination point between the General Manager, Senior Leadership Team, and key stakeholders across NSW and ACT.
• Supporting governance processes through the maintenance of reporting packs, leadership dashboards, action registers, and business documentation.
• Identifying opportunities to streamline administrative processes, improve workflows, and leverage Microsoft 365 for enhanced efficiency.
• Coordinating operational administration, including purchase orders, procurement, uniforms, travel bookings, and other business support activities.
• Collaborating with state administration teams nationally.

About You

You will be an experienced Executive Assistant, Senior Admin Officer, or Executive Officer who excels in a fast-paced environment and enjoys structuring complex operations.

You will also possess:

• Proven experience supporting senior leaders and their teams.
• Exceptional organisational skills with the capacity to manage competing priorities.
• Experience coordinating meetings, preparing executive documentation, and taking detailed meeting minutes.
• Advanced Microsoft 365 skills and the ability to utilise technology to improve processes.
• A continuous improvement mindset with the confidence to identify and implement more efficient ways of working.
• Strong stakeholder management and communication skills.
• High attention to detail, professionalism, and the ability to handle confidential information with discretion.
• Experience within government or another structured, governance-focused environment will be highly regarded.
• A proactive approach, anticipating business needs.

Why Apply?

• Engage in meaningful work supporting local communities.
• A stable, long-term opportunity within an essential services industry.
• Benefit from a supportive team culture with structured training provided.
• An opportunity to build a unique and rewarding career path.
• Work closely with an experienced General Manager and Senior Leadership Team in a role where your ideas and initiative are valued.
• This is a permanent full-time position based in Pennant Hills.

To apply, please submit your application now or contact the MAYDAY Recruitment team for a confidential discussion.