Office & Administration Coordinator

Office & Administration Coordinator

About ZEEKR Australia ZEEKR is a premium electric vehicle brand within the Geely Group, committed to leading innovation in smart, sustainable mobility. ZEEKR represents advanced design, technology, and user-focused electric mobility experiences, as part of the broader Geely ecosystem.

Geely is a global leader in smart electric vehicles and automotive innovation. The company owns prominent brands including Geely Auto, ZEEKR, Volvo, Polestar, and Lotus, and holds a 17% stake in Aston Martin. With over $100 billion in assets and a global workforce exceeding 140,000 individuals, Geely employs over 30,000 engineers and designers across R&D centres in China, Sweden, the UK, the U.S., and Germany. The company operates more than 4,000 sales and service locations worldwide and has been recognised as a Fortune Global 500 company for 13 consecutive years. Geely drives AI-powered automotive solutions, supported by one of the industry's largest cloud computing capacities (1.02 Exaflops/sec). Through Geespace, 20 satellites have been launched to enhance safe autonomous driving capabilities. World-class digitalisation and AI-driven manufacturing processes are employed by the company.

Key Responsibilities

• Front Desk & Workplace Experience
• Act as the initial point of contact for visitors, customers, and external stakeholders, ensuring a professional and welcoming environment.
• Manage reception duties, incoming calls, visitor registration, and meeting room coordination.
• Maintain a clean, organised, and professional workspace, while supporting office access and workplace security.
• Office Administration
• Oversee daily office administration and workplace operations across multiple office locations.
• Manage office supplies, facilities, equipment, mail, courier services, and vendor relationships.
• Support office leasing, fit-out, maintenance, relocation, and workplace improvement projects.
• Assist with purchasing, invoices, and office-related budgets as needed.
• Executive & Business Support
• Provide administrative support to senior management, including calendar management, travel arrangements, and meeting coordination.
• Assist with expense claims, reimbursement submissions, and business documentation.
• Support ad hoc administrative and business coordination activities.
• Merchandise & Asset Management
• Manage merchandise inventory, warehouse stock, and distribution.
• Maintain secure control of warehouse keys, access, passwords, and inventory records.
• Support office asset management, inventory tracking, and internal controls.
• Company Vehicle & Travel Coordination
• Coordinate company vehicle administration, including registration, servicing, maintenance, insurance, and bookings.
• Manage office parking allocation and visitor parking arrangements.
• Coordinate domestic and international business travel, accommodation, and related logistics.
• HQ Coordination
• Support communication and administrative coordination between the Australian business and Head Office.
• Coordinate Head Office visits, reporting requirements, and business documentation.
• Provide administrative support for cross-functional and cross-border initiatives.
• Employee Experience & Culture
• Assist in organising employee engagement activities, company events, onboarding, and workplace initiatives.
• Support internal communication and contribute to a positive workplace culture.
• Process Improvement & Projects
• Assist in developing and improving office administration policies, procedures, and operational processes.
• Support office relocation, workplace projects, and continuous improvement initiatives.
• Maintain accurate administration records and ensure compliance with company policies.
• Health, Safety & Compliance
• Support workplace health and safety initiatives in accordance with Australian WHS legislation and company policies.
• Assist with workplace inspections, incident reporting, and return-to-work coordination where required.
• Other Responsibilities
• Collaborate with HR, Finance, IT, and other departments to support business operations.
• Undertake other office administration, workplace, and corporate support responsibilities as reasonably required.

Qualifications

• Previous experience in Office Administration, Office Coordination, Workplace Coordination, Executive Assistant, Office Management, or similar roles.
• Minimum of 3+ years of experience in office administration, workplace operations, or corporate support.
• Strong organisational and time management skills with the ability to manage multiple priorities.
• Excellent interpersonal, communication, and customer service skills.
• High attention to detail with strong problem-solving capability.
• Proficiency in Microsoft Office Suite.

Details

• Location: Macquarie Park
• Work Type: Full-time
• Work Arrangement: Onsite
• Salary: Not specified

Application Instructions Please submit your application as per the instructions provided.