Office Adminstration Supervisor -Immediate Start

Office Administration Supervisor - Immediate Start

Company: Subiaco Business Centre Location: Subiaco Work Type: Full-time Work Setting: Onsite Salary: $75,000 – $90,000 per year

About Us Subiaco Business Centre is a premier provider of serviced office spaces, offering customised workspace solutions for businesses and professionals. We distinguish ourselves through a dedication to outstanding service, professionalism, and operational efficiency. Located in Subiaco, we foster a collaborative, high-achieving team atmosphere.

About the Role We are looking for a mature, energetic, positive, and diligent individual with a polished presentation and a proactive approach to manage the daily operations of our Business Centre. This is a hands-on position ideal for an experienced administration professional who excels in a client-facing setting. Prior experience in serviced offices is highly regarded, as are property management skills.

Your responsibilities will include managing secretarial and accounts functions, ensuring the smooth operation of the building, and upholding superior service standards for our tenants.

Key Responsibilities

• Operations
• Oversee the daily operations of the Serviced Office Centre.
• Perform general office administration tasks.
• Ensure a seamless and professional tenant experience.
• Client Relations
• Address client inquiries and concerns promptly and professionally.
• Provide virtual services for secretarial clients.
• Manage diaries and offer PA assistance to tenants.
• Team Support
• Collaborate closely with reception staff (direct report).
• Maintain high service delivery standards.
• Facilities Management
• Coordinate maintenance and upkeep of office spaces.
• Ensure facilities are fully functional and well-presented.
• Financial & Accounts
• Manage rent collection and expense control.
• Handle Accounts Payable & Receivable.
• Perform bank reconciliations.
• Manage Payroll and Superannuation.
• Process transactions using MYOB and perform bookkeeping.
• Prepare end-of-month accounts.
• Marketing & Sales Support
• Promote offices via LinkedIn, Facebook, and Instagram.
• Assist with client onboarding, contracts, and space allocation.
• Administration
• Perform advanced formatting in Word and Excel.
• Take and transcribe meeting minutes.

Essential Skills & Experience

• Proven office or facilities administration experience.
• Advanced Microsoft Word skills (essential – only candidates with advanced Word need apply).
• High-level Microsoft Office competency.
• Strong MYOB experience (Accounts, Payroll, Bookkeeping).
• Typing speed of a minimum of 60 words per minute.
• Strong written and verbal communication skills.
• Exceptional organisational and multitasking abilities.
• Professional presentation.
• Strong computer literacy, including AI, Canva, Facebook, Instagram, and social media platforms.
• Demonstrated loyalty and stability in previous roles.

Desirable:

• Experience in serviced offices.
• Knowledge of real estate or leasing practices.

Why Join Us?

• Competitive salary.
• Opportunity to work in a growing and dynamic industry.
• Supportive and collaborative team environment.
• Professional development opportunities.
• Work within beautiful, state-of-the-art office spaces.

How to Apply Please submit your resume and a cover letter detailing your relevant experience to: 📧 sec••••••@subiacobusinesscentre.com

Initial interviews will be conducted via Microsoft Teams.