Office Manager

Office Manager

DYNACIV Pty Ltd is seeking an experienced and motivated Office Manager to support our expanding regional operations. This is a full-time, onsite position based in Cairns.

This role presents an opportunity to join a well-established infrastructure business with a strong pipeline of long-term projects across the region. Dynaciv maintains a strong working relationship with Queensland Rail and continues to invest in growing its footprint throughout Far North Queensland. The successful candidate will enjoy working in a fast-paced project environment, supporting both operational and project delivery teams, and contributing to the establishment and growth of our Cairns office.

About Us Dynaciv is trusted across Queensland for its expertise in delivering complex civil and infrastructure projects. With a history of hundreds of successful projects and a strong future workload in the rail and infrastructure sectors, we are continuing to expand our regional presence and capabilities. Our Cairns office will play an important role in supporting ongoing and future works throughout Far North Queensland.

Our Culture Our culture is central to our operations. We are a close-knit team that values integrity, accountability, and strong relationships with our staff, clients, subcontractors, and industry partners. We aim to foster an environment where individuals feel valued, supported, and genuinely part of the team.

Role Responsibilities

• Support Regional and Project Managers on local projects.
• Manage day-to-day office administration and coordination activities.
• Handle accounts administration, invoicing, and data entry using Xero and Dynaciv’s Job Management System.
• Prepare and issue RFQs for trades and services.
• Assist with tender submissions and bid documentation.
• Support subcontractor procurement and administration processes.
• Support with compliance (Quality, Safety, Environmental).
• Support compliance activities to ensure Dynaciv and its subcontractors meet Queensland Rail RIW system requirements.
• Prepare site setup documentation and issue RFIs.
• Coordinate with engineers, certifiers, and service providers to obtain approvals and permits.
• Maintain project records, registers, and business contact lists.
• Provide regular updates to project teams and clients.
• Attend client, project, and site meetings as required.
• Assist with general operational support for the Cairns office.

What We’re Looking For To be successful in this role, you will ideally have:

• Previous experience in an Office Manager, Project Administrator, Contract Administrator, or Project Support role within construction, infrastructure, or civil works.
• Experience using Xero for accounts and administration functions.
• Strong Microsoft Office and computer literacy skills.
• Excellent communication and organisational skills.
• Ability to manage multiple priorities in a fast-paced environment.
• A proactive and team-oriented attitude.
• Previous rail infrastructure experience will be highly regarded.
• Experience working with Queensland Rail projects or systems will be advantageous.

If you are seeking a long-term opportunity with a growing business committed to the future of Far North Queensland, we encourage you to apply.