Office Services Assistant

Office Services Assistant Coleman Greig Lawyers Parramatta

This is a full-time, onsite position.

Coleman Greig Lawyers is seeking a motivated and organised Office & Legal Administration Assistant for its Business Services Team at its Parramatta headquarters. This role offers a variety of hands-on responsibilities focused on maintaining the smooth operation of the firm.

Key Responsibilities include:

• Client & Office Services:
• Acting as the initial point of contact for clients and visitors, providing a welcoming and professional introduction.
• Handling incoming telephone calls and responding to enquiries.
• Managing the firm's mail, courier services, deliveries, and office supplies.
• Coordinating meeting room setups, arranging catering, and assisting with internal and client events.
• Ensuring shared office spaces are well-maintained and functional.

• Legal Administration & Records:
• Initiating new client matters and accurately recording information within the firm's practice management system.
• Providing support for document management, scanning, archiving, and general file administration.
• Overseeing the firm's Safe Custody service, which involves the secure handling, retrieval, and release of critical original documents such as wills, deeds, and powers of attorney.
• Maintaining precise Safe Custody records and ensuring all document movements are logged according to firm procedures.
• Assisting with records management initiatives and other administrative projects across the firm.

What We Are Looking For: The successful candidate will possess experience within a professional services or law firm environment and will be comfortable with a role encompassing reception duties, office administration, and legal support.

Why Coleman Greig? With nearly a century of history, Coleman Greig Lawyers has been a trusted provider of practical, high-quality legal advice to individuals and businesses throughout Greater Sydney. As a prominent law firm in Western Sydney, we are committed to fostering a supportive workplace culture and providing opportunities for our staff.

This position represents a significant opportunity to develop a career in legal administration. You will gain exposure to diverse practice areas, collaborate with experienced legal professionals, and play a vital role in the firm's operational efficiency.

Join a firm with a strong reputation in the legal profession and a history spanning almost 100 years. Become part of a collaborative Business Services team that works closely with lawyers and staff firm-wide. Work within a modern Parramatta office, with avenues for learning, professional development, and career advancement. Be part of a Certified Great Place to Work, known for its collaborative and down-to-earth culture.

Salary: Not specified. Hours: Full-time. Location: Parramatta. Work Type: Full-time, onsite.

Ready to Apply? If you are prepared to advance your career, we encourage you to apply by clicking “Apply”.

For a confidential discussion prior to applying, please contact Brock Hunter, Head of People and Capability, on 04•• ••• 235 or via email at rec••••••••@colemangreig.com.au.

Coleman Greig Lawyers values diversity and inclusion, welcoming applications from individuals of all backgrounds, experiences, and perspectives. Should you require any adjustments to participate in our recruitment process, please inform us. We are here to offer support throughout your application journey.

Please note: Coleman Greig does not accept unsolicited agency submissions. Agencies should only submit candidates when expressly engaged by the Coleman Greig Recruitment Team. Resumes or profiles sent directly to partners, hiring managers, or other employees will not be recognised as an introduction, and no fees will be applicable.