Operations Administrator

Operations Administrator

Olga Joan PTY LTD

Olga Joan is a women's clothing label located in Newcastle, currently experiencing a phase of genuine growth. We operate as a small, close-knit team dedicated to upholding high standards. We are seeking a dependable individual to manage the operational and financial administration aspects of our business.

This position is responsible for ensuring the smooth operation of the business on a daily basis. The role encompasses financial and operational administration, including invoicing, supplier relations, freight management, bank reconciliations, and the systems that support these functions. It is suited to an individual who is highly organised, possesses trustworthiness with financial matters, and is comfortable working independently across a diverse range of tasks.

Key Responsibilities:

• Finance & Bookkeeping:
• Process and manage incoming and outgoing invoices.
• Perform bank reconciliations and maintain accurate financial records.
• Liaise with the external bookkeeper for end-of-month reporting.
• Assist with payroll processing as required.
• Operations & Admin:
• Oversee day-to-day business operations and administrative tasks.
• Manage freight coordination and logistics.
• Handle wholesale enquiries and follow-up.
• Manage supplier communications and relationships.
• Systems & Process:
• Maintain and manage key business software and internal systems.
• Identify operational issues and resolve or escalate as needed.
• Support process improvements as the business grows.

Skills & Attributes:

• Comfortable working with numbers and financial administration.
• Highly organised with strong attention to detail.
• Trustworthy and discreet; able to handle confidential business information.
• Self-directed and reliable; able to manage priorities independently.
• Clear communicator with suppliers and internal stakeholders.
• Experience with bookkeeping software (Xero) is an advantage.
• Payroll experience is a bonus, but not essential.

Work Details:

• Location: Newcastle
• Work Type: Part-time
• Onsite/Remote: Onsite
• Salary: [Salary details not provided in original description]
• Hours: [Hours details not provided in original description]

Benefits:

• Employee allowance

Application Instructions: [Application instructions not provided in original description]