Project Administrator

Project Administrator

Bajara Plant Hire Pty Ltd, a prominent Indigenous-owned entity within Australia's plant hire and civil earthworks sector, holds Supply Nation Certification and ISO accreditation. As the company expands, we are seeking a proficient and driven Project Administrator to become part of our Head Office cohort. This position offers a significant chance for an individual who excels in a demanding, high-achieving setting.

About the Role

We are recruiting a motivated and exceptionally organised Project Administrator to join our expanding team. This role is suited for an individual who thrives in a rapid-paced environment, possesses meticulous attention to detail, and finds satisfaction in assisting project teams to facilitate the successful provision of heavy plant and equipment.

In this capacity, you will be instrumental in reconciling project documentation, providing support to project staff, engaging with clients and subcontractors, and ensuring the accurate and timely completion of processes.

Key Responsibilities

• Provide daily administrative assistance to project personnel and site teams.
• Coordinate the onboarding of employees, subcontractors, and plant & equipment.
• Coordinate and oversee project compliance documentation.
• Assist in the coordination of equipment and personnel for projects nationwide.
• Support tender submissions and contract administration as needed.
• Engage professionally with clients, suppliers, and subcontractors.
• Maintain electronic filing systems and project records.
• Update reporting records, including weekly and monthly project reports.
• Update and reconcile monthly payment claims.

What We’re Looking For

• Previous experience in an administrative, office support, or reception role is desirable.
• High attention to detail and accuracy in data entry.
• Solid working knowledge of Microsoft Office (Word and Excel are essential).
• Strong organisational and communication skills.
• The ability to work both independently and as part of a team.
• A proactive approach and a willingness to learn.
• Understanding of ISO systems or HSEQ compliance is a bonus, with training provided.
• Construction industry experience is a significant advantage, though not essential.

Why Work with Bajara?

• Indigenous-owned & led: Contribute to a purpose-driven organisation.
• ISO certified: Benefit from professional systems and structured development.
• Supportive environment: Work within a collaborative team under strong leadership.
• Real career pathways: Internal promotions are a standard practice.
• Modern systems: Utilise tools such as Hirepos, Plant Assessor & Docketbook.
• Make a difference: Contribute to major infrastructure and community projects.

How to Apply

Interested candidates are invited to apply with their CV and a brief cover letter detailing their suitability for the role.

Salary: $65,000 – $75,000 per year Work type: Full-time Location: Morningside (Onsite)