Project Cost Controller

Project Cost Controller Veolia Australia & New Zealand Henderson, Western Australia

About Veolia Contribute to positive change and champion Ecological Transformation with Veolia. As a global leader with over 170 years of experience, Veolia operates in more than 40 countries, employing 220,000 individuals worldwide, including 6,500 staff across 300 sites in Australia and New Zealand. Join our team to deliver critical environmental solutions through our Water, Waste, Energy, and Industrial Services, safeguarding the environment and meeting essential human needs for a sustainable future.

The Opportunity Veolia is seeking a Project Cost Controller to join our Industrials and Energy team in Henderson, Western Australia. This full-time, hybrid role provides essential support to the Refractories Administration, Finance, and Operations teams, with primary responsibility for the billing of major and minor projects and all associated accounts functions. This is an excellent opportunity for a detail-oriented professional with strong administrative and accounts experience to contribute to a dynamic team in a critical support capacity.

What's on Offer

• Opportunity to work with a global leader in environmental solutions.
• Ongoing training and development opportunities.
• Supportive team environment within the Refractories division.
• Career progression within Veolia's extensive network.

Responsibilities

• Business Administration
• Perform general office administration duties.
• Maintain Refractories registers.
• Coordinate with administration and finance teams across all states.
• Develop and maintain effective relationships with external stakeholders.
• Ensure compliance with Veolia's Internal Control and Audit policies.
• Meet deadlines and liaise with internal and external stakeholders.
• Operations Administration
• Coordinate with site supervisors and managers.
• Follow up on timesheets and Purchase Orders with the operations team.
• Provide asset coordination as required.
• Accounts Administration
• Manage billing for Major and Minor Projects.
• Reconcile labour, plant, materials, and third-party invoices.
• Understand customer contracts, rates, and requirements.
• Follow up on outstanding items related to billing.
• Liaise with customer representatives for Purchase Order changes and billing approvals.
• Maintain billing folders.
• Liaise with the finance team for expense journals related to billing.
• Track all work for billing purposes.
• Lodge invoices in customer-based systems.
• Update invoicing templates as required.
• Escalate billing or costing issues to the Administration Manager.
• Support the Finance Manager - Refractories and the Administration Manager as required.
• Attend Major Projects if required.

Requirements for Success

• Tertiary study aligned with the position description.
• Understanding of EBAs and Contracts concerning billing and payroll.
• Experience using and navigating various software platforms.
• Intermediate to Advanced Excel or Google Sheets knowledge.
• Excellent interpersonal skills.

Desirable

• Previous experience with SAP or other ERP systems.
• Experience in a project or accounts officer role.

Other Key Skills

• High attention to detail.
• Excellent communication and interpersonal skills.
• Excellent decision-making capability.
• Highly customer-service focused and team-oriented.
• Excellent time management skills and ability to plan ahead.

This role may require some travel to on-site projects both intrastate and interstate.

Veolia's AlwaysSafe culture prioritises the safety of people on our sites. We maintain a zero-tolerance approach to drugs and alcohol. Shortlisted candidates must be prepared to undergo a full pre-employment medical check, including drug and alcohol screening, and a National Police Clearance.

Salary: Salary + Super + Benefits Work Type: Full-time Location: Henderson (hybrid)

Why Veolia? At Veolia, we support our people both at work and beyond. Enjoy a comprehensive range of benefits designed to help you thrive, including:

• Generous paid parental leave and a paid volunteer day.
• Flexible and hybrid working arrangements.
• Superannuation contributions on unpaid parental leave.
• Fitness Passport and discounted health insurance.
• Employee Assistance Program (Thrive) for you and your family.
• Car allowances, novated leasing, and vehicle discounts.
• Bonus and referral programs, plus employee share plan.
• Ongoing professional development and clear career pathways.

Veolia is committed to ensuring every employee returns home safely every day under our Always Safe Charter. Join a team that values your wellbeing, growth, and contribution—while making a real impact on the environment and our communities.

Fairness, Diversity & Inclusion Veolia is committed to fostering a diverse, equitable, and inclusive workplace where everyone is valued and respected. We welcome applications from all backgrounds and are dedicated to providing a safe, supportive, and accessible environment. If you require adjustments to the recruitment process, please let us know so we can support you.