Project Cost Controller

Project Cost Controller

Veolia Australia & New Zealand

Veolia is a global leader with over 170 years of experience, operating in more than 40 countries with 220,000 employees worldwide. In Australia and New Zealand, we employ 6,500 staff across 300 sites. We contribute to critical environmental solutions through our Water, Waste, Energy, and Industrial Services, aiming to protect the environment and meet essential human needs for a sustainable future.

The Opportunity

Veolia is seeking a Project Cost Controller to join our team in Kilburn. This role provides essential support to the Administration, Finance, and Operations teams, with primary responsibility for managing project costs and related accounting functions. This is an opportunity for a detail-oriented professional with strong administrative and accounts experience to contribute to a dynamic team in a critical support role.

What's on Offer

• Opportunity to work with a global leader in environmental solutions.
• Ongoing training and development opportunities.
• Supportive team environment.
• Career progression within Veolia's extensive network.

Responsibilities

• Business Administration
• Undertake general office administration duties.
• Maintain project cost registers.
• Coordinate with administration and finance teams across all states.
• Create and maintain effective relationships with external stakeholders.
• Ensure compliance with Veolia's Internal Control and Audit Policies.
• Meet deadlines and liaise with internal and external stakeholders.
• Operations Administration
• Coordinate with site supervisors and managers.
• Follow up on timesheets and Purchase Orders with the operations team.
• Undertake asset coordination as required.
• Accounts Administration
• Manage the billing of major and minor projects.
• Reconcile labour, plant, materials, and third-party invoices.
• Understand customer contracts, rates, and requirements.
• Follow up on outstanding items related to billing.
• Liaise with customer representatives for Purchase Order changes and billing approvals.
• Maintain billing folders.
• Liaise with the finance team for expense journals related to billing.
• Track all work for billing purposes.
• Lodge invoices in customer-based systems.
• Update invoicing templates as required.
• Escalate billing or costing issues to the Administration Manager.
• Support the Finance Manager and Administration Manager as required.
• Attend major projects if required.

Requirements for Success

• Tertiary study aligned with the position description.
• Understanding of EBAs and Contracts in respect to billing and payroll.
• Experience in using and navigating various software platforms.
• Intermediate to Advanced Excel or Google Sheets knowledge.
• Excellent interpersonal skills.

Desirable

• Previous experience with SAP or other ERP systems.
• Experience in a project or accounts officer role.

Other Key Skills

• High attention to detail.
• Excellent communication and interpersonal skills.
• Excellent decision-making capability.
• Highly customer-service focused and team-oriented.
• Excellent time management skills and ability to plan ahead.

This role may require some travel to on-site projects both intrastate and interstate.

Veolia's AlwaysSafe culture means we care about the safety of people on our sites. We operate a zero-tolerance drug and alcohol approach. Shortlisted candidates must be prepared to undertake a full pre-employment medical check, which includes drug and alcohol screening. Shortlisted candidates must also be willing to undergo a National Police Clearance.

Why Veolia?

At Veolia, we support our people both at work and beyond. Enjoy a comprehensive range of benefits designed to help you thrive, including:

• Generous paid parental leave and a paid volunteer day.
• Flexible and hybrid working arrangements.
• Superannuation contributions on unpaid parental leave.
• Fitness Passport and discounted health insurance.
• Employee Assistance Program (Thrive) for you and your family.
• Car allowances, novated leasing, and vehicle discounts.
• Bonus and referral programs, plus employee share plan.
• Ongoing professional development and clear career pathways.

Veolia is committed to ensuring every employee returns home safely every day under our Always Safe Charter. Join a team that values your wellbeing, growth, and contribution—while making a real impact on the environment and our communities.

Fairness, Diversity & Inclusion

Veolia is committed to fostering a diverse, equitable, and inclusive workplace where everyone is valued and respected. We welcome applications from all backgrounds and are dedicated to providing a safe, supportive, and accessible environment. If you require adjustments to the recruitment process, please let us know so we can support you.

Key Facts:

• Location: Kilburn
• Salary: Salary + Super + Benefits
• Work Type: Full-time
• Remote/On-site: Hybrid