Project Officer and Governance Coordinator

Project Officer and Governance Coordinator Department of Jobs, Skills, Industry and Regions Melbourne VIC $100,894 - $114,476 plus superannuation Full-time, onsite

This role offers an opportunity to enhance expertise in government investment attraction programs, focusing on grant management. Reporting to the Program and Compliance Manager, the Project Officer and Governance Coordinator collaborates with the Governance and Performance team to support the Industry, Trade and Investment branch.

The position provides quality assurance, advice, guidance, and GEMS support for investment contracts, milestone acquittals, grant payment claims, and grant agreement variations. The aim is to ensure Victoria's investment attraction grants are administered with robust governance, compliance, and accuracy, while supporting project monitoring, reporting, process improvement, and the upkeep of grant records. This role is suitable for a highly organised professional with strong communication, stakeholder engagement, and analytical skills, and a keen eye for detail.

Main Accountabilities:

• Assess grant payment claims and contract variations through quality assurance checks, offering advice on compliance risks and mitigation strategies.
• Support the monitoring, tracking, and reporting of projects within the Group's investment grant portfolio.
• Maintain accurate investment grant records in Salesforce (GEMS) and assist Investment Managers with grant administration.
• Develop an understanding of investment governance frameworks and contribute to staff resources and process improvements.
• Cultivate effective stakeholder relationships and contribute positively within a collaborative team environment.

The Industry, Trade and Investment Group operates to foster Victorian jobs, innovation, and international competitiveness by working with businesses both domestically and internationally. The Group supports trade, investment, innovation, and international education, while strengthening key Victorian industries and economic growth. The Industry, Trade and Investment Services Branch, part of this Group, includes teams focused on Facilitation, Financial Projects and Risks, Governance and Performance, Service Design and Delivery, Financial Services and Business Management, and Events and Venues. This Branch offers specialist support in finance, governance, grant management, performance reporting, investment facilitation, and business management services to the wider Group.

About You: You will demonstrate flexibility and adaptability, responding positively to changing priorities and working effectively across teams. You will apply strong critical thinking and problem-solving skills to interpret guidelines, assess issues, and identify practical solutions. You will also possess excellent stakeholder engagement capabilities, building productive relationships, supporting client needs, and contributing to positive outcomes across the investment grant portfolio.

Further Information: For a confidential discussion, please contact Nicholas Tan, Senior Manager, Budget, Compliance and Operations, on 04•• ••• 293 or nicholas.tan@ecodev.vic.gov.au.

The Department is committed to creating and maintaining a child safe organisation, with zero tolerance for child abuse. A preventative, proactive, and participatory approach to child safety, in line with the Child Safe Standards, will be adopted to protect children from harm.

Successful candidates will be required to undergo a National Police Records Check before commencing employment.

For additional information regarding the position, please consult the attached position description.

The Department is committed to inclusive recruitment. If you require an adjustment to participate in any stage of the recruitment process or have a specific communication requirement (e.g., telephone or email only), please inform the DJSIR Talent Acquisition Team on 04•• ••• 685, or via email at recruitment@ecodev.vic.gov.au, quoting the position number in the subject line.

How to Apply: Please click the ‘Apply Now’ button. Your application must include a copy of your resume and cover letter (maximum 3 pages), and a document addressing the key selection criteria (maximum 2 pages) as outlined in the position description.

Applications close at 23:59pm on 7 July 2026.