Receptionist / Office Assistant

Receptionist / Office Assistant

Company: Pragma Lawyers

Location: Subiaco

Work Type: Full-time, Onsite

Pragma Lawyers is an award-winning law firm recognised as one of Australia's fastest-growing. Our core focus is on achieving optimal client outcomes through dispute resolution, strategic advice, representation, and commercial transaction facilitation. Our firm's values underpin our success, fostering a culture that offers our team flexibility, support, and career advancement opportunities. We also provide generous incentives, paid parental leave, and prioritise team health and wellbeing. Our Subiaco office is a state-of-the-art facility with extensive amenities.

This Receptionist / Office Assistant role is crucial to Pragma Lawyers, serving as the firm's 'face'. The successful candidate will provide executive and administrative support across the office. Responsibilities include:

• Front-of-house duties such as answering telephones, maintaining meeting room tidiness, and greeting clients.
• Assisting with building management inquiries.
• Ordering weekly office supplies.
• Ensuring common areas are tidy, fully stocked, and orderly.
• Maintaining paper and electronic filing systems.
• Assisting with bookings and preparations for meetings and conferences.
• Professionally handling internal and external calls.
• Managing diaries and emails.
• Providing day-to-day administrative support.
• Assisting the team with general typing and administrative tasks as required.
• Formatting, proofreading, and finalising documentation.

This position is ideally suited to an experienced office administrator, preferably with over two years of experience, who enjoys administrative work and seeks long-term career progression within the firm.

About You:

To be considered, you will ideally demonstrate:

• Experience with MS Office, MS PowerPoint, and MS Outlook, and be comfortable learning new online management systems.
• A drive to take full 'ownership' of your role.
• The ability to work under pressure in a fast-paced environment.
• The capacity to prioritise work urgency.
• The ability to work collaboratively within a team, with a flexible and adaptable approach.
• Strong communication skills, both written and verbal.
• A high level of attention to detail.
• Punctuality, reliability, and a dedication to producing high-quality work.
• A team-first attitude.
• A friendly and helpful demeanour.

Interested?

If you are interested, please submit your CV and cover letter to car••••@pragma.law. For any inquiries regarding this role, please contact Steve Archibald on (08) •••• •340. All applications will be handled in strict confidence.