Contracts Administrator (Modular Construction)

Contracts Administrator (Modular Construction)

Company: Prebuilt Pty Ltd

Location: Bayswater

Work Type: Full-time, Onsite

About Prebuilt: For over two decades, Prebuilt has been a leader in the permanent modular building sector. Operating from our 9,000m² Kilsyth facility, we specialise in both domestic and commercial projects, managing numerous builds concurrently. We are committed to innovation, quality, and environmental sustainability in the design, fabrication, and delivery of modular buildings across Victoria and New South Wales.

Why Join Prebuilt? At Prebuilt, our people are central to our success. We foster an environment that empowers, supports, and inspires our team's growth. You will have the opportunity to engage with diverse and challenging projects, contributing to a robust and fulfilling career.

Key Responsibilities:

• Prepare and maintain procurement schedules and checklists for each project to ensure the timely engagement of suppliers and subcontractors.
• Prepare, review, and administer subcontract agreements, verifying that terms and conditions align with project requirements and company standards.
• Raise and manage purchase orders and work orders within Cheops.
• Collaborate with the Project Manager and delivery team to prepare and administer contract variations, progress claims, cost reporting, and project forecasting.
• Coordinate the management and distribution of revised drawings and documentation, ensuring all project stakeholders have access to the most current information.
• Process supplier invoices and subcontractor progress claims, ensuring accurate reconciliation against approved purchase orders, work orders, and contract requirements.
• Maintain precise and current project documentation, contract records, and correspondence throughout the project lifecycle.
• Monitor subcontractor compliance documentation and assist in ensuring contractual obligations are met.
• Support project delivery by maintaining contract registers, tracking procurement progress, and assisting with commercial administration activities.
• Liaise with internal stakeholders, subcontractors, and suppliers to facilitate efficient contract administration and resolve project-related queries.

About You: You are highly organised, proactive, and take pride in delivering accurate, high-quality work. You enjoy involvement in the design and development of projects and are confident coordinating multiple parties to maintain project momentum.

You are comfortable working with clients, consultants, and internal teams, and you understand the importance of clear communication, follow-up, and attention to detail in achieving successful project outcomes.

You Will Bring:

• A minimum of 3 years’ experience in a similar Project Coordination, Design Coordination, or Contracts Administration role.
• Experience in commercial construction, modular construction, or design coordination is highly regarded.
• Exposure to design development processes, consultant coordination, and construction drawings.
• Experience managing project programmes, actions, and consultant deliverables.
• Proficiency in Microsoft Office Suite and project systems such as Cheops or Procore.
• The ability to work across multiple stakeholders and maintain momentum on several live projects.

Qualifications:

• A Degree or Diploma in Architecture, Construction, Building, Project Management, or a related field.